Executive Assistant To Chief Managing Director
1 week ago
Job Title: Executive Assistant to CMD
Location: Bangalore
Experience: 5+ years
Job Summary:
We are looking for a proactive and highly skilled Executive Assistant to support our Chairman &
Managing Director (CMD) in key strategic, operational, and financial initiatives. This is a high-impact role requiring strong business acumen, analytical skills, and the ability to manage cross-functional coordination in a fast-paced logistics environment.
Key Responsibilities:
Strategic Support to CMD
Provide end-to-end support in driving key business priorities.
Assist CMD in managing time, follow-ups, project tracking, and cross-functional coordination.
Reporting & Analytics
Prepare and analyse MIS reports and business dashboards.
Develop presentations and insights to aid executive decision-making.
Customer & Legal Coordination / Stakeholder Management, Legal Coordination separate point
Manage customer escalations and coordinate resolution processes.
Liaise with legal teams for compliance, agreements, and documentation.
Timely tracking coordination & follow-up on all legal cases, keeping stakeholder informed and actions on track.
Confidentiality, Asset & Finance Management
Handle confidential information and sensitive matters with utmost discretion.
Manage CMDs personal finance coordination, investment tracking, and related
documentation.
Oversee asset management and ensure accurate record-keeping and utilization tracking.
Automation & Process Efficiency
Drive automation of MIS, compliance, and reporting workflows.
Optimize internal systems for better accuracy and efficiency.
AI Tools & Technology Integration
Leverage AI-based tools for sales support, market intelligence, and business automation.
Support in conducting market research using AI tools to gather, process, and analyze
relevant market data.
Meetings, Travel & Event Coordination
Coordinate CMDs schedule including internal/external meetings & Management reviews.
Plan and ensure all arrangements for corporate meetings, travel, accommodation, and
logistics.
Oversee infrastructure readiness for meetings and guest visits.
Receive and coordinate visits from important customers, partners, and vendors.
CSR Michael Foundation
Coordinate CSR initiatives under the Michael Foundation.
Monitor advertising and promotion of CSR activities across social media platforms.
Prepare reports and updates for internal and external stakeholders on CSR impact.
Stakeholder Management
Develop and maintain strong, trust-based relationships with key internal and external
stakeholders to ensure alignment of enterprise architecture with business strategy.
Facilitate consensus across diverse stakeholder groups by resolving conflicts and promoting
a shared vision for organizational goals.
Business Analytics
Leveraged business analytics tools to gather, interpret, and present key performance data,
enabling data-driven decision-making and strategic planning at the executive level.
Collaborated with cross-functional teams to analyze operational trends and business
performance, providing actionable insights to support growth initiatives and organizational
efficiency.
Skills & Expertise:
Proven experience in Finance, MIS, Compliance, and Operations
AI Research & Application Conducted exploratory research in artificial intelligence to identify
automation opportunities in business processes, improving efficiency MIS & Sales
Dashboards.
Budget vs. Actual Analysis
Vendor & Customer Management
Revenue Monitoring & Control
Governance & Compliance
Advanced proficiency in MS Office and data management tools
Excellent communication, stakeholder management, and multitasking ability
High integrity, discretion, and professionalism.
What we offer:
Work directly with CMD on strategic business growth
Broad exposure across key business functions
Growth-oriented environment within a dynamic logistics company
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