Executive Assistant To Managing Director
2 days ago
Position Overview:
We are seeking a highly efficient, reliable, and discreet Executive Assistant to provide comprehensive administrative and strategic support to the Chairman & Managing Director (CMD). This role demands a high level of professionalism, excellent organizational skills, and the ability to handle complex schedules, confidential information, and high-level stakeholder coordination. We are looking for candidates who are residing in Bangalore and is proficient in speaking/reading/writing Kannada along with English
Key Responsibilities:
1. Executive Support:
- Manage and maintain the CMDs schedule, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and coordinate meetings, conferences, and offsite engagements.
- Handle all incoming and outgoing communications on behalf of the CMD.
2. Strategic Coordination:
- Act as the CMDs liaison with internal departments, board members, senior executives, clients, and partners.
- Assist in preparing reports, board presentations, and briefing materials for internal and external meetings.
- Follow up on action items from meetings and ensure timely execution by relevant stakeholders.
3. Travel & Event Management:
- Plan and oversee all aspects of business travel, including itineraries, visas, logistics, and accommodations.
- Coordinate high-level meetings, company events, and CMD's participation in conferences or external forums.
4. Confidentiality & Discretion:
- Manage sensitive information with the highest level of confidentiality and professionalism.
- Handle personal tasks and special assignments as required by the CMD.
5. Administrative Excellence:
- Maintain filing systems, databases, and records efficiently.
- Track and manage expenses, budgets, and reimbursements for CMD-related activities.
- Ensure smooth office operations and coordination with administrative teams.
Qualifications & Experience:
- Bachelor's degree in Business Administration or related field (Master's degree preferred).
- 5–10 years of proven experience as an Executive Assistant to senior leadership or CMD/CEO.
- Exceptional written and verbal communication skills.
- High proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with tools like Google Workspace, Zoom, and scheduling platforms.
- Strong organizational skills with the ability to multitask and prioritize.
- Ability to remain calm under pressure, solve problems proactively, and work independently.
- Trustworthy, flexible, and highly dependable.
What We Offer:
- Opportunity to work directly with the CMD on key business initiatives.
- Exposure to high-level decision-making and corporate governance.
- Competitive compensation and benefits.
- A professional, growth-oriented, and supportive work environment.
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