HR & Executive Assistant to Founder

3 days ago

Mumbai, Maharashtra, India BigBrandTheory Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Title:
HR & Executive Assistant to Founder

Location:
Mumbai (On-site preferred)

Experience:
4–8 years

Type:
Full-time

About the Role

We're looking for a dynamic professional who can be both
the people-anchor and operational backbone
of BBT.

This role combines
Human Resources leadership
with
Executive Assistance
— ensuring smooth team operations, structured processes, and direct support to the Founder in managing priorities, people, and productivity.

Key Responsibilities
A. HR & People Operations

  • Own the full HR lifecycle — recruitment, onboarding, performance reviews, and exits.
  • Maintain and evolve HR policies, culture rituals, and appraisal systems aligned to BBT's creative ethos.
  • Coordinate hiring pipelines — from job posting to offer letter, ensuring a great candidate experience.
  • Conduct monthly one-on-ones, gather team feedback, and escalate key issues early.
  • Track attendance, leaves, contracts, and documentation.
  • Organize team events, offsites, and celebrations that strengthen culture.

B. Founder Support / Executive Assistance

  • Act as the Founder's support — managing calendar, meetings, and daily priorities.
  • Prepare meeting briefs, MOMs, and follow-up trackers.
  • Coordinate across internal teams, vendors, and clients to ensure timely deliverables.
  • Handle confidential communication and sensitive HR matters with discretion.
  • Support in administrative tasks — travel bookings, reimbursements, office coordination, and basic vendor management.

C. Systems & Process Management

  • Work with the Founder to digitize and streamline HR and admin processes via Zoho, Notion, or Asana.
  • Maintain dashboards for hiring, appraisals, leave, and performance metrics.
  • Ensure SOPs and templates are updated and followed across teams.\

Ideal Candidate

  • 4–8 years of experience in HR, operations, or EA roles in creative, startup, or tech environments.
  • Excellent written and verbal communication.
  • Organized, proactive, emotionally intelligent, and people-first.
  • Comfortable multitasking in a high-energy, entrepreneurial environment.
  • Proficient in tools like Zoho, Google Workspace, and project trackers.
  • High integrity, confidentiality, and ownership mindset.

Why Join BBT

  • Work directly with the Founder of one of India's leading brand consultancies.
  • Shape the culture and systems of a 20-year-old firm scaling to its next chapter.
  • Exposure to high-growth brands, creative projects, and leadership learning.
  • Growth path: HR Head / Operations Lead / Chief of Staff (depending on strengths).

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