Export Documentation

2 days ago

Indore, Madhya Pradesh, India Kimirica Hunter International Full time US$ 30,000 - US$ 60,000 per year
Job Summary:

Kimirica is seeking a highly organized and detail-oriented Export Documentation Manager to oversee all aspects of export documentation and logistics for international shipments. The ideal candidate will ensure timely, accurate, and compliant documentation to facilitate smooth global trade operations. This role is crucial in coordinating between internal departments, customers, freight forwarders, and regulatory authorities to ensure seamless execution of export orders.

Key Responsibilities:
  • Manage end-to-end export documentation process, including preparation of invoices, packing lists, certificates of origin, bills of lading, and other shipping documents.
  • Ensure all export documentation complies with international regulations, country-specific requirements, and company policies.
  • Coordinate with internal teams (sales, production, quality control, finance) to gather necessary documentation and information for shipment processing.
  • Liaise with freight forwarders, shipping lines, and customs brokers to ensure timely booking and dispatch of shipments.
  • Monitor shipment schedules, track consignments, and provide updates to customers and internal stakeholders.
  • Maintain updated knowledge of international shipping regulations, customs requirements, and free trade agreements.
  • Resolve discrepancies in documentation or shipments in coordination with relevant stakeholders.
Qualifications & Skills:
  • Bachelor's degree in Business Administration, International Business, Logistics, or related field.
  • Minimum of 3-8 years of experience in export documentation and logistics, preferably in the beauty, personal care, or FMCG industry.
  • Strong knowledge of export procedures, documentation requirements, and INCOTERMS.
  • Experience with letters of credit, bank documentation, and customs clearance procedures.
  • Proficiency in MS Office (Excel, Word, Outlook) and ERP systems.
  • Excellent communication and coordination skills.
  • Detail-oriented with strong organizational and time management abilities.
Preferred Qualifications:
  • Experience in working with beauty, cosmetic, or body care product exports.
  • Knowledge of global regulatory requirements for personal care products.
  • Familiarity with SAP or other export documentation software.

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