Assistant To Director

2 hours ago

Ahmedabad, Gujarat, India Letsenkindle Softserv Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Name of Position: Assistant to Director

Experience: 4+ Years

Education: Any Graduate (MBA/Administration preferred)

Objectives of the Role

  • Support the CEO/Director primarily, and provide additional support to executive team members as required, ensuring company goals and objectives are accomplished smoothly.
  • Maintain and refine internal processes that support high-ranking executives, while coordinating resources to expedite workflows.
  • Manage effective communication by liaising with employees, internal teams, and external stakeholders.
  • Plan and orchestrate tasks to ensure executive priorities are met, organizational goals achieved, and best practices upheld.
  • Collate and analyze reports/data from various departments for management review and decision-making.
  • Conduct follow-ups with department heads and senior managers to ensure timely reporting of crucial trackers and updates.

Key Responsibilities

  • Manage professional and personal scheduling for the CEO/Director including calendars, meetings, mail, email, phone calls, and client management.
  • Coordinate complex scheduling, calendar management, and manage flow of information for senior executives.
  • Organize and manage travel logistics (flights, accommodations, transportation, meals).
  • Provide administrative and office support including documentation, spreadsheet management, filing systems, and maintaining contact databases.
  • Ensure confidentiality of all sensitive materials and discussions.
  • Organize team communications, board meetings, and internal/external events.

Required Skills & Qualifications

  • Minimum 4+ years of experience in an administrative role reporting directly to senior/top management.
  • Excellent written and verbal communication skills.
  • Strong organizational and time-management skills, with the ability to manage multiple projects simultaneously.
  • Proficiency in MS Office/Google Workspace and quick adaptability to new tools/software.
  • Flexible, proactive, and a strong team player with problem-solving attitude.
  • Ability to maintain confidentiality with high integrity.

Preferred Skills & Qualifications

  • Experience in managing budgets and monitoring expenses.
  • Experience in designing and streamlining internal processes and filing systems.
  • Exposure to working with senior leadership teams in a fast-paced environment.

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