Assistant To Director
2 days ago
Name of Position: Assistant to Director
Experience: 4+ Years
Education: Any Graduate (MBA/Administration preferred)
Objectives of the Role
- Support the CEO/Director primarily, and provide additional support to executive team members as required, ensuring company goals and objectives are accomplished smoothly.
- Maintain and refine internal processes that support high-ranking executives, while coordinating resources to expedite workflows.
- Manage effective communication by liaising with employees, internal teams, and external stakeholders.
- Plan and orchestrate tasks to ensure executive priorities are met, organizational goals achieved, and best practices upheld.
- Collate and analyze reports/data from various departments for management review and decision-making.
- Conduct follow-ups with department heads and senior managers to ensure timely reporting of crucial trackers and updates.
Key Responsibilities
- Manage professional and personal scheduling for the CEO/Director including calendars, meetings, mail, email, phone calls, and client management.
- Coordinate complex scheduling, calendar management, and manage flow of information for senior executives.
- Organize and manage travel logistics (flights, accommodations, transportation, meals).
- Provide administrative and office support including documentation, spreadsheet management, filing systems, and maintaining contact databases.
- Ensure confidentiality of all sensitive materials and discussions.
- Organize team communications, board meetings, and internal/external events.
Required Skills & Qualifications
- Minimum 4+ years of experience in an administrative role reporting directly to senior/top management.
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills, with the ability to manage multiple projects simultaneously.
- Proficiency in MS Office/Google Workspace and quick adaptability to new tools/software.
- Flexible, proactive, and a strong team player with problem-solving attitude.
- Ability to maintain confidentiality with high integrity.
Preferred Skills & Qualifications
- Experience in managing budgets and monitoring expenses.
- Experience in designing and streamlining internal processes and filing systems.
- Exposure to working with senior leadership teams in a fast-paced environment.
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