
Personal Assistant to Director
17 hours ago
As an Assistant to the Director, you will play a crucial role in supporting the director in their day-to-day responsibilities and facilitating smooth operation of the organization. You will serve as the primary point of contact between the director and internal/external stakeholders. This position demands exceptional organizational, communication, and problem-solving skills, as well as the ability to maintain confidentiality and handle sensitive information.
Key Responsibilities:
- Calendar Management: Efficiently manage the director's schedule, coordinating appointments, meetings, conferences, and travel arrangements. Ensure the director is well-prepared for each engagement.
- Communication: Handle incoming and outgoing communications on behalf of the director. Draft, proofread, and edit correspondence, emails, reports, and presentations as needed.
- Documentation and Recordkeeping: Maintain and organize important documents, records, and files. Ensure confidentiality and secure access to sensitive information.
- Meeting Support: Arrange, coordinate, and prepare materials for meetings and conferences. Take minutes during meetings and follow up on action items as required.
- Project Coordination: Assist in planning and managing projects under the director's purview. Collaborate with various teams and individuals to ensure project objectives are met within defined timelines.
- Research: Conduct research and gather relevant data to support the director in decision-making processes and provide informed recommendations.
- Information Flow: Facilitate smooth communication between the director and other departments, ensuring that information reaches the right stakeholders in a timely manner.
- Budget Monitoring: Help in monitoring and managing budgets, expenses, and financial reports related to projects or departmental activities.
- Travel Arrangements: Handle travel arrangements, including booking flights, accommodations, and transportation, for the director and other team members when necessary.
- Special Projects: Participate in and support special projects as assigned by the director, taking ownership of specific tasks to ensure successful project completion.
Qualifications and Requirements:
- Bachelor's degree in a relevant field preferred.
- Proven experience as an executive assistant, administrative assistant, or in a similar role.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Proficiency in office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently, take initiative, and exercise sound judgment.
- Flexible and adaptable to changing priorities and deadlines.
- Strong attention to detail and accuracy.
Preferred Skills:
- Familiarity with budget monitoring and financial reporting processes.
- Experience in preparing Business Presentations
- Previous experience in the Tender Industry.
Job Types: Full-time, Permanent
Pay: Up to ₹30,000.00 per month
Benefits:
- Flexible schedule
- Leave encashment
- Paid sick time
- Provident Fund
Ability to commute/relocate:
- Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- What is the reason for job change ?
Education:
- Bachelor's (Required)
Experience:
- total work: 1 year (Required)
Language:
- English (Required)
Work Location: In person
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