Sales cum Tender Executive

2 weeks ago

Mumbai, Maharashtra, India Bhoomi Process Management Pvt Ltd ( sister concern of Bhoomi Analyzers) Full time ₹ 6,00,000 - ₹ 12,00,000 per year

Job Summary:

We are seeking a detail-oriented and proactive professional responsible for overseeing the entire tendering and bidding process, from identifying opportunities to preparing and submitting technical and financial bids. The role involves managing e-procurement activities, GEM portal operations, documentation, and contract execution in close coordination with management.

Job location: Mulund west

Key Responsibilities:

  • Manage all administrative work related to invitation and submission of bids/tenders as directed by the management.
  • Search and identify tenders through platforms like BidAssist and other relevant sources.
  • Prepare and compile bid documents, BOQs, and all related submissions within specified deadlines.
  • Draft formal letters, communications, and emails for tender and bid-related activities.
  • Handle product/catalogue uploads and updates on GEM Portal.
  • Create L1 comparisons for direct purchases and ensure cost competitiveness.
  • Participate in multiple types of bids: Bunch Bids, RA (Reverse Auction), Custom Bids, Product & Service Bids, BOQ Bids, etc.
  • Prepare and submit documentation for execution of written contracts with clients.
  • Conduct detailed study of tender documents, qualification criteria, and scope of work to ensure compliance.
  • Work with senior management to prepare technical and financial bids.
  • Manage E-tendering activities across portals (GEM, E-Procurement, etc.).
  • Maintain and update a comprehensive bid submission status list (qualified/disqualified).
  • Coordinate with finance to prepare EMD/BG (Earnest Money Deposit/Bank Guarantee) details.
  • Maintain records and filing of all contracts, BG documents, and critical submissions in both physical and digital formats.
  • Track and report project execution updates daily to the Director.
  • Ensure timely preparation and submission of all bid/tender documents.
  • Develop expertise in GEM and e-procurement portals and continuously optimize processes.
  • Effectively utilize MS Office tools (Word, Excel, PowerPoint) for documentation, reporting, and presentations.

Required Skills & Competencies
:

  • Strong understanding of tendering, bidding, and procurement processes.
  • Proficiency in GEM and e-procurement portals.
  • Excellent documentation, drafting, and communication skills.
  • Advanced knowledge of MS Office (Word, Excel, PowerPoint).
  • Exceptional time management and ability to meet tight deadlines.
  • Strong organizational skills with attention to detail.

Preferred Qualifications:

  • Graduate in Business Administration, Commerce, Engineering, or related field.
  • Minimum 2–4 years of experience in tendering, bidding, or procurement roles.
  • Familiarity with Reverse Auctions, BOQs, GEM tenders, and contract execution.

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