Office Manager

6 days ago

Remote, India Unica Construction Group Full time ₹ 1,000 per year

Job Title: Office Manager (US Construction | Night Shift EST)

Company: Unica Construction Group (US-based general contractor)

Type: Full-time

About the Role

We are a US-based construction company looking for a responsible and organized Office Manager to support our daily operations. This is an important role. You will help keep the office, projects, communication, and paperwork running smoothly.

You will work directly with company management.

Main Responsibilities

  • Manage daily office tasks: calls, emails, follow-ups, reminders
  • Keep project files, job documents, quotes, invoices, permits, etc. organized
  • Schedule meetings, site visits, and calls for management (US Eastern Time)
  • Communicate with clients and vendors in a professional way
  • Help with basic reporting: daily / weekly updates, status summaries, job progress notes
  • Enter and update data in our CRM / spreadsheets
  • Assist with simple admin support for payroll hours, invoices, material orders, etc.
  • Make sure nothing is "lost" — follow up until tasks are done

Work Timing

  • Monday to Friday
  • 08:00 AM – 05:00 PM US EST (this is night shift in India)

What We're Looking For

  • 2+ years experience in office administration / coordination / executive assistant / similar role
  • Strong English (written + spoken) to work with US team and customers
  • Confident using Microsoft Excel / Google Sheets / email / basic CRM or tracking tools
  • Well organized, detail-focused, and reliable with follow-up
  • Comfortable making professional phone calls when needed
  • Able to work independently and keep management updated
  • Experience supporting US-based companies or US clients is a strong plus

What We Offer

  • Stable, long-term position with direct access to company leadership
  • Important role in daily operations (not a call center job)
  • Opportunity to grow into Operations / Admin Lead
  • Competitive monthly salary (will be discussed in interview)

How to Apply

Email the following to:

Subject line: "Office Manager – [Your Name]"

Please include all 3 items below in the same email:

  • CV / Resume
  • Short Note (4-5 lines): Tell us about one situation where you kept things organized for your team (scheduling, documents, clients, or similar).

  • Video Intro (1-2 minutes): Record a quick video of yourself speaking (phone video is OK). In the video, please say:

  • Your name and location

  • Your experience (office admin / coordination / etc.)
  • Are you comfortable working US night shift (08:00 AM – 05:00 PM EST, Mon-Fri)?
  • Are you confident calling clients or vendors in English?

Attach the video file to the email OR upload it (Drive / Dropbox / etc.) and share the link.

Applications without the subject line, the short note, and the video intro will not be reviewed.

Job Type: Full-time

Pay: From ₹1.00 per year

Work Location: Remote

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