Executive Assistant to MD

2 days ago

Jalandhar, Punjab, India MINDTEL GLOBAL Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Sector:
Fast-growing cloud communications and enterprise SaaS company operating in the CPaaS / contact-centre & voice-AI space, delivering B2B communication solutions and managed services to enterprise clients.

Location & Work Type:
India — On-site role supporting senior leadership at the head office.

Role: Executive Assistant to Managing Director

We are hiring an experienced Executive Assistant to provide high-impact, proactive support to the Managing Director. This hands-on role combines calendar and travel management, stakeholder coordination, and high-quality execution of office-level priorities to keep leadership focused on strategic work.

Role & Responsibilities

  • Manage the MD's calendar: prioritize meetings, resolve conflicts, and ensure timely preparation and follow-up.
  • Coordinate complex domestic and international travel, visas, itineraries, and expense reconciliation.
  • Prepare briefing packs, agendas, and concise minutes; track action items and escalate as needed to ensure completion.
  • Serve as primary point of contact for internal and external stakeholders—screen requests, route communications, and draft professional correspondence.
  • Handle confidential materials and sensitive information with the highest level of discretion and compliance.
  • Organize leadership-level events, board meetings, and vendor interactions; manage logistics, AV, and hospitality to guarantee flawless execution.

Skills & Qualifications
Must-Have

  • 3+ years' experience supporting C-suite/MD-level executives in a fast-paced corporate or tech environment (on-site).
  • Proven expertise in executive calendar management, travel coordination, and meeting facilitation.
  • Excellent written and verbal communication; strong stakeholder management and professional email drafting skills.
  • High integrity and ability to manage confidential information; strong judgment and situational awareness.
  • Proficient with Google Workspace and Microsoft Office (Docs, Sheets, Slides, Outlook) and basic expense tools.

Preferred

  • Experience in enterprise SaaS, telecommunications, or voice/contact-centre industry; prior exposure to investor/board coordination an advantage.
  • Familiarity with basic project tracking tools (Trello, Asana, or equivalent) and simple event logistics platforms.

Benefits & Culture Highlights

  • Collaborative, high-accountability leadership environment with visible impact and fast decision cycles.
  • Opportunities for exposure to cross-functional leadership and growth into broader operations or people-facing roles.
  • Competitive pay, professional development support, and modern office amenities (on-site).

This role is ideal for a detail-oriented, proactive professional who thrives in an on-site leadership support position and takes ownership of operational excellence. To apply, highlight relevant MD/C-Suite support experience, examples of complex travel/calendar management, and your approach to confidentiality and stakeholder communication.

Skills: office,leadership,enterprise,management,travel,communication,communications

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