Executive Assistant to CEO

2 days ago

Jalandhar, Punjab, India MECH CHOICE TOOLS Full time

Job Profile: Executive Assistant

**Position Overview:**

The Executive Assistant will play a crucial role in supporting the Managing Director (MD) by efficiently managing schedules, coordinating with various stakeholders, and handling confidential information. This position requires a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate will be adept at using Google Sheets for tracking and organizing various aspects of the role, ensuring seamless operations and communication.

**Key Responsibilities:**

  1. **Schedule Management:**

  2. Efficiently manage the MD's calendar, coordinating appointments, meetings, and travel plans.

  3. Utilize Google Sheets to track and update schedules, ensuring all stakeholders are informed of changes.

  4. **Stakeholder Coordination:**

  5. Serve as a liaison between the MD and internal/external stakeholders.

  6. Maintain positive relationships with staff, clients, and suppliers to facilitate smooth communication.

  7. **Confidential Information Handling:**

  8. Handle sensitive information with discretion and confidentiality.

  9. Prepare, review, and manage reports, presentations, and documentation.

  10. **Task Management:**

  11. Organize and track tasks related to Key Result Areas (KRA), Key Performance Indicators (KPI), and Minutes of Meetings (MOM) using Google Sheets.

  12. Ensure timely follow-up on action items and deliverables.

  13. **Travel Logistics:**

  14. Organize domestic and international travel arrangements, including flights, accommodations, and itineraries.

  15. Ensure all travel plans are efficiently coordinated and communicated.

  16. **Project Assistance:**

  17. Assist with project research and data compilation as required.

  18. Provide support in preparing project documentation and reports.

  19. **Event Organization:**

  20. Plan and organize company events, ensuring all logistics are handled efficiently.

  21. Coordinate with vendors and venues to ensure successful event execution.

  22. **Communication Management:**

  23. Manage communication on behalf of the MD, including drafting emails and correspondence.

  24. Prepare meeting agendas and take minutes, ensuring all follow-up actions are tracked in Google Sheets.

  25. **Problem-Solving:**

  26. Address day-to-day challenges proactively, providing solutions and support as needed.

  27. Collaborate effectively with team members to resolve issues and improve processes.

**Qualifications:**

  • **Education:**

  • Bachelor's degree in Business Administration, Management, or a related field preferred.

  • **Experience:**

  • Proven experience as an Executive Assistant or in a similar administrative role.

  • Experience in managing schedules and coordinating with multiple stakeholders.

  • **Skills:**

  • Proficient in Google Sheets and other Google Workspace applications.

  • Excellent organizational and time-management skills.

  • Strong written and verbal communication abilities.

  • Ability to handle confidential information with integrity and discretion.

  • Strong problem-solving skills and attention to detail.

  • **Personal Attributes:**

  • High level of professionalism and interpersonal skills.

  • Ability to work independently and as part of a team.

  • Adaptable to changing priorities and able to manage multiple tasks simultaneously.

Job Type: Full-time

Pay: ₹20, ₹30,000.00 per month

Benefits:

  • Provident Fund

Application Question(s):

  • Age must be 38 to 45

Education:

  • Master's (Required)

Experience:

  • Executive Assistant: 5 years (Required)

Location:

  • Jalandhar, Punjab (Required)

Shift availability:

  • Day Shift (Required)

  • Administration Assistant

    1 week ago

    Jalandhar, Punjab, India AirRoad Xpress Inc Full time

    Company DescriptionAirRoad Xpress Inc. is a reputable trucking company based in Brampton, Canada, specializing in reliable transportation services across Canada and America. Established in 2018, we have quickly gained recognition for our commitment to delivering exceptional freight solutions to our valued clients.Role DescriptionThis is a full-time on-site...

  • Sales & Marketing Executive Assistant

    1 week ago

    Jalandhar, Punjab, India KOHLI GLOW SIGNS Full time

    Sales & Marketing ExecutiveLocation: JalandharSalary: ₹20,000 – ₹30,000 + IncentivesExperience: 1–3 years (Field Sales Preferred)Gender: Male/FemaleQualification: Any GraduateRole OverviewWe need a Sales & Marketing Executive to promote our interior & signage products to Architects & Interior Designers in Jalandhar.ResponsibilitiesDaily visits to...

  • Administrative Assistant

    3 weeks ago

    Jalandhar, Punjab, India, Punjab Sandeep Assi Full time

    Company DescriptionAn accounting firm working for transportation and IT companies.Role DescriptionThis is a remote contract role for an Administrative Assistant at Elk Prime Financial. The Administrative Assistant will be responsible for providing administrative support, handling phone communications with professionalism and courtesy, assisting with...

  • Office Executive

    2 days ago

    Jalandhar, Punjab, India CA RAM PUAL GUPTA Full time

    Pay: ₹15, ₹18,000.00 per monthJob Title: Office ExecutiveCompany: Darbar Feed MillsLocation: PunjabJob Type: Full-TimeAbout Us:Darbar Feed Mills is a reputed name in the production of high-quality cattle feed. We are committed to supporting dairy farmers and livestock owners by providing nutritious and affordable feed solutions.Job Description:We are...

  • Sales Executive

    1 week ago

    Jalandhar, Punjab, India EVOX PHARMA Full time

    Job Summary:We are seeking a dedicated and field-oriented Sales Executive to support our sales team in the Power Battery segment. The role involves daily coordination with Area Sales Managers and frequent visits to distributors and healthcare clients to ensure seamless sales operations and customer satisfaction.Key Responsibilities:Coordinate daily with...

  • Insurance Executive

    2 weeks ago

    Jalandhar, Punjab, India AGM BOSS PVT Full time ₹ 3,00,000 - ₹ 4,00,000 per year

     Give clear answers to clients on any coverage or billing questions including information onrate fluctuations or policy changes to ensure full understanding Update policy changes on customer accounts in our book of business and inform clientsabout policy changes according to NAIC regulations Consult with clients to help process quotes and issue...

  • Executive Assistant to Director

    4 days ago

    Jalandhar, Punjab, India NIVIA Sports Full time

    Qualification: Graduation/Post GraduationExperience: 2-5 YrsCalendar Management: Proactively manage and maintain the Director's complex calendar, including scheduling meetings, appointments, and events, and resolving scheduling conflicts.Travel Coordination: Arrange comprehensive domestic and international travel logistics, including flights, accommodation,...

  • IT Helpdesk Executive

    1 week ago

    Jalandhar, Punjab, India OverIT Full time

    IT Helpdesk ExecutiveLocation: JalandharJob Type: Full-TimeDepartment: Information TechnologyJob SummaryWe are seeking an IT Helpdesk Executive to provide first-level technical support across the organization. This role ensures smooth day-to-day IT operations, resolves user issues promptly, and supports productivity across all departments. Ideal for...

  • Assistant Manager

    6 days ago

    Jalandhar, Punjab, India Adani Full time

    ResponsibilitiesResponsible for Project implementation: 70% weightage (Accountable and Responsible to deliver)Ensure timely completion of projects as per the business plan within allocated budget by optimum utilization of resources through supervisionProvide input to the GA Projects Head during development of the GA Project...

  • Accounts Executive

    1 week ago

    Jalandhar, Punjab, India Cockatoo Sports Pvt. Ltd. Full time

    Role Overview:We are looking for a detail-oriented and proactive Accounts Executive to manage daily accounting operations, reconciliations, and ERP entries. The ideal candidate should have strong Excel skills and experience in handling E-commerce accounting, especially with Amazon Seller accounts.Key Responsibilities:1. Ledger ManagementMaintain and update...