Administration Manager

1 day ago

Mumbai, Maharashtra, India LID Infra Full time ₹ 12,00,000 - ₹ 24,00,000 per year

The Admin Manager is responsible for overseeing all administrative operations to ensure smooth, efficient, and compliant functioning of the organization. This role involves supervising administrative staff, managing office facilities, coordinating vendor services, ensuring adherence to company policies, and supporting management in day-to-day operations.

Role & responsibilities

1. Office & Facilities Management

  • Ensure the office environment is clean, safe, and well-maintained.
  • Oversee housekeeping, security, pantry, and front-desk operations.
  • Manage office infrastructure, equipment maintenance, and repairs.
  • Monitor and optimize space planning and seating arrangements.

2. Administrative Operations

  • Implement and enforce company policies, procedures, and guidelines.
  • Manage travel bookings, accommodation arrangements, and transportation for employees.
  • Oversee asset management, inventory tracking, and issuance of office supplies.
  • Coordinate with internal teams for daily administrative support and requirement fulfilment.

3. Vendor & Contract Management

  • Identify, evaluate, and negotiate terms with service providers and suppliers.
  • Maintain vendor contracts, AMC schedules, and ensure timely renewals.
  • Monitor service quality and resolve vendor-related issues promptly.

4. Compliance & Documentation

  • Maintain accurate records of administrative expenses, invoices, and documentation.
  • Ensure statutory compliance related to office premises (licenses, renewals, audits).
  • Prepare periodic reports on admin activities, budgets, and cost control measures.

5. Employee Support & Engagement

  • Facilitate onboarding logistics for new joiners (workstations, access cards, ID creation).
  • Address employee grievances related to admin, facilities, or workplace issues.
  • Support HR in organizing events, engagement activities, and training sessions.

6. Team Leadership

  • Supervise administrative staff and monitor performance.
  • Set objectives, allocate responsibilities, and ensure timely task completion.
  • Provide training and guidance to enhance team efficiency.

Preferred candidate profile

  • Bachelors degree in Business Administration or related field.
  • 6–10 years of experience in administration or facilities management, with 2–3 years in a supervisory role.
  • Experience in real estate, construction, infrastructure, or large corporate setups preferred.

Technical & Soft Skills:

  • Strong knowledge of office administration, facilities management, and vendor management.
  • Excellent communication, negotiation, and interpersonal skills.
  • Problem-solving mindset with the ability to handle emergencies calmly.
  • Proficiency in MS Office (Excel, Word, PowerPoint).
  • Ability to multitask, prioritize, and manage time effectively.
  • Leadership and team-handling capability.

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