Administrative Manager

7 hours ago

Mumbai, Maharashtra, India 1 Finance Full time ₹ 8,00,000 - ₹ 24,00,000 per year

Responsibilities

  • Oversee daily office operations to ensure a safe, clean, and efficient work environment
  • Manage office infrastructure, repairs, maintenance, space planning, housekeeping, pantry, utilities, and assets
  • Handle office seating, access control, attendance systems, parking, and workplace logistics
  • Manage vendor relationships (security, housekeeping, IT support, facility maintenance, stationery, cafeteria, etc.)
  • Negotiate contracts, maintain service quality, and ensure cost-efficiency
  • Procure office supplies, hardware, and inventory with budget adherence
  • Maintain statutory compliance related to workplace admin (fire safety, insurance, office licenses, AMC contracts, etc.)
  • Maintain accurate records, agreements, invoices, audits, and official documentation
  • Prepare and oversee administration budgets, cost analysis, and expense tracking
  • Approve and process vendor invoices, payments, and reconciliation
  • Support onboarding/offboarding logistics including workstations, access, assets, and welcome kits
  • Coordinate employee engagement, workplace initiatives, and office event logistics
  • Work closely with HR, IT, and Finance for operational alignment
  • Implement workplace safety policies and emergency response system
  • Ensure adherence to safety protocols, fire drills, medical assistance, and risk mitigation
  • Manage and mentor the admin team to ensure high performance and accountability
  • Establish SOPs and best practices to streamline administrative operations

Qualification & Experience

  • Bachelor's Degree in Business Administration, Management or related field
  • 5+ years of experience in Administration/Facility Management, preferably in a corporate environment
  • Experience managing vendors, budgets, compliance, and workplace operations

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