Administration Manager
7 days ago
The position is for the Global Family Office located in Mumbai, India, which oversees multiple companies across various industries. Some of these include House of Meraki (Fine Jewellery) and Chillerton Group Limited (Mining).
The selected candidate will be responsible for managing and overseeing operations across all family-owned businesses, which are based in India, the UK, Zambia, the USA, and other locations.
HR & Administration Manager
Job description
Responsibilities and Duties:
- Organise the office and assist associates.
- Sort and distribute communications in a timely manner.
- Create and update records ensuring accuracy and validity of information.
- Schedule and plan meetings and appointments and take detailed minutes.
- Monitor level of supplies and handle shortages.
- Resolve office-related malfunctions and respond to requests or issues.
- Coordinate with other departments to ensure compliance with established policies
- Maintain trusting relationships with suppliers, customers and colleagues.
- Write and distribute email, correspondence memos, letters and forms.
- Develop and maintain a filing system.
- Update and maintain office policies and procedures
- Act as a point of contact for internal and external clients and vendors.
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
- Ensure smooth and adequate flow of information within the company to facilitate other business operations
- Manage schedules of Directors, plan their travel.
- Maintain internal databases.
- Maintaining Inventory.
- Initiative and ready to take any ad-hoc tasks provided by other departments.
- Oversee and expand existing wholesale accounts.
- Maintain regular communication with buyers to update collections based on their
- specific requirements and ensure timely stock replenishment and new product
- introductions.
- Process commercial invoices and sales orders, collaborating closely with buyers to
- fulfill their tailored needs and manage inventory updates.
- Identify and pursue growth opportunities by upselling to existing clients.
- Provide daily support for client account coordination, ensuring smooth and efficient
- operations.
- Handle various administrative tasks, including answering phone calls, handling mail,
- arranging travel, and booking courier services.
- Prepare daily media coverage reports for account managers to share with clients.
Qualifications and Skills:
- Minimum 2 years of experience in a reputed organisation.
- Excellent command over English.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Photoshop, Canva, Later
Requirements:
- Preferably worked in the luxury or hospitality industry.
- Excellent written and verbal communication and interpersonal skills
- Excellent organisation skills with the ability to prioritise and multi task.
- Reliable with patience and professionalism.
- Excellent time management skills.
- Attention to detail and problem solving skills.
- Discretion and Confidentiality.
Job Type: Full-time
Location: Atria Mall, Worli, Mumbai.
Time: Monday Saturday 11:00 AM – 8:00 PM
Salary: As per Company Standards
Website: /
-
Administration Manager
1 day ago
Mumbai, Maharashtra, India LID Infra Full time ₹ 12,00,000 - ₹ 24,00,000 per yearThe Admin Manager is responsible for overseeing all administrative operations to ensure smooth, efficient, and compliant functioning of the organization. This role involves supervising administrative staff, managing office facilities, coordinating vendor services, ensuring adherence to company policies, and supporting management in day-to-day operations.Role...
-
Administrative Manager
3 days ago
Mumbai, Maharashtra, India GARIMA GLOBAL PVT. LTD. Full timeRole DescriptionThis is a Full-time on-site role for an Administrative Manager who will be responsible for managing the administrative functions of the office, warehouses and manufacturing plants, and oversee the daily operations. The Administrative Manager will be responsible for developing and implementing policies and procedures, organizing travel...
-
Administration Manager
5 days ago
Mumbai, Maharashtra, India Chanakya International Full time ₹ 4,00,000 - ₹ 8,00,000 per yearRoles and ResponsibilitiesManage day-to-day administrative operations, ensuring smooth functioning of the organization.Oversee facility management, including maintenance and housekeeping services.Coordinate with various departments to ensure seamless communication and collaboration.Develop and implement policies, procedures, and protocols for office...
-
Administrative Manager
7 days ago
Mumbai, Maharashtra, India 1 Finance Full time ₹ 8,00,000 - ₹ 24,00,000 per yearResponsibilitiesOversee daily office operations to ensure a safe, clean, and efficient work environmentManage office infrastructure, repairs, maintenance, space planning, housekeeping, pantry, utilities, and assetsHandle office seating, access control, attendance systems, parking, and workplace logisticsManage vendor relationships (security, housekeeping, IT...
-
Manager - Administration and Facility
7 days ago
Mumbai, Maharashtra, India TRU Realty Full time ₹ 20,00,000 - ₹ 25,00,000 per yearRole OverviewTRU Realty is seeking an experienced Admin & Facility Manager to oversee end-to-end administrative operations, facility management, and procurement activities across its offices and project sites in Mumbai. The ideal candidate will ensure smooth day-to-day operations, timely support to all departments, and efficient management of administrative...
-
manager administration
7 days ago
Mumbai, Maharashtra, India Randstad MENA Full time ₹ 12,00,000 - ₹ 36,00,000 per yearJob Description Job Details This job offer closes: 4 January 2026Summary Location: Mumbai, MaharashtraClient: A client of Randstad IndiaEmployment Type: Permanent Posted on: 5 November 2025 Reference Number: JPC Next StepsContact the recruiter See similar jobs Set a job alert Create an account Search jobs About Randstad Professional We bring...
-
Office Administrative Manager
7 days ago
Mumbai, Maharashtra, India Cloud Counselage Full time ₹ 12,00,000 - ₹ 36,00,000 per yearTO GET TIMELY UPDATES ON JOB OPENINGS, FEEL FREE TO JOIN OUR COMMUNITY @ (4L+ MEMBERS FROM 35+ COUNTRIES)Job Overview:The Office Administrative Manager is responsible for overseeing office operations, managing administrative staff, and implementing processes that support organizational productivity. This role involves supervising office functions,...
-
Administration Manager, Admin Manager
7 days ago
Mumbai, Maharashtra, India One of the Leading Organization Full time ₹ 9,00,000 - ₹ 12,00,000 per yearManage office operations, facilities, and administrative staff.Handle vendor management, procurement, and contract negotiations.Oversee travel, events, and meeting arrangements.Ensure compliance with policies, procedures, and statutory requirements.Monitor administrative expenses and prepare reports for management.
-
Office Administration Manager
5 days ago
Mumbai, Maharashtra, India CHANAKYA INTERNATIONAL Full time ₹ 2,80,000 - ₹ 8,40,000 per yearJob Title: Admin ManagerDepartment: AdministrationReporting To: Head – Operations / ManagementLocation : BycullaJob Purpose:To oversee and manage all administrative operations of the organization including office facilities, housekeeping, maintenance, inventory, and vendor coordination across all offices and factory locations, ensuring smooth functioning...
-
Assistant Manager – Administration
2 weeks ago
Mumbai, Maharashtra, India Crown HR Services Full time ₹ 60,000 - ₹ 7,00,000 per yearManage daily petty cash, attendance, and salary advances.Prepare jobwork invoices and handle sundry purchases.Coordinate travel bookings and local transport arrangements.Review GRNs, process vendor invoices, and forward for approvals.Draft administrative letters and maintain employee relations.Handle statutory compliances – PF, ESIC, Factory License,...