Senior Payroll Specialist

1. Payroll Processing & Compliance

• Manage end-to-end payroll processing for India, ensuring timely and accurate disbursement.
• Ensure compliance with Indian statutory laws (PF, ESI, PT, LWF, TDS, Gratuity, etc.).
• Handle quarterly and annual filings, including Form 24Q and Form 16.

2. Workday (WD) Payroll Integration & Management

• Utilize Workday HCM for payroll inputs, employee data management, and reporting.
• Collaborate with HR and IT teams to ensure seamless Workday-to-payroll system integration.
• Troubleshoot and resolve Workday-related payroll issues and data discrepancies.
• Support configuration updates and testing during Workday releases or enhancements.

3. Audit, Reconciliation & Reporting

• Perform monthly payroll reconciliations and variance analysis.
• Prepare payroll-related reports for Finance, HR, and compliance audits.
• Support internal and external audits, including SOX and statutory audits.

4. Stakeholder Collaboration

• Act as a point of contact for payroll queries from employees, HR, and finance teams through Workday cases.
• Coordinate with external vendors for payroll processing and compliance filings.
• Provide training and support to junior analysts or HR partners on Workday payroll processes.

5. Process Improvement & Documentation

• Identify opportunities to automate and streamline payroll processes using Workday tools.
• Maintain and update payroll SOPs, ensuring alignment with global standards.
• Stay current with changes in Indian labor laws and Workday system updates.

6. Full & Final Settlement

• Receiving the NOC from AskHR only for FMC employees for FNF checking recovery / date of exit & resignation date.
• While preparing the FNF Checking point after NOC received from AskHR.
• Preparing Full and Final settlement & FNF JV for approval.
• After approval, sending JV local account team for payment & Booking.
• Sharing FNF settlement copy with an employee.

7. Salary Bank File upload checking

• After processing salary payments, check the bank portal for any reversals or credit-back (CB) rejections, and update the Treasury team accordingly / As per Minimum wages ACT salary should be credit on or before seventh of every month.

8. TDS Payment FMC & Cheminova

• Check Salary register & FNF done month / Update TDS amount in mail with salary TDS & FNF TDS & send it for approval & then send it to local account team for payment.

9. NPS Payment

• First additional employee in NPS process is the PRAN site NSDL (Government Site) Process their PRAN number shifting to FMC & the same has been authorized from authority Signatory of FMC. Update the NPS payment file (Format received from Bank) add new addition / delete the exit employee & send mail to local accounts team for payment, Bank file sends to Bank to process file after payment received from us. Check with HDFC contribution are uploaded in respective accounts, there are cases of Freez account for new joiners to check.

10. Professional Tax Payment

• Prepare the Excel Sheet according to the PT state & Salary register deduction for PT, send it to the local account team for payment. Every state has different deadlines for payment. So All PT payment must be done on pr before 8th of every month

11. LWF Challan

• Prepare the Excel Sheet according to the LWF state & Salary register deduction for LWF, send it to the local account team for payment.

12. Compliances

• Download the PF ECR / PF Payment challan / PF payment receipt for respective legacy & Saved in the folder (which required for all Audits also).
• Follow up with the Accounts teams for TDS challan.
• Follow up with the Accounts teams for LWF challan.
• Updating E.Y. Compliance Tracker with comments & proof of statutory Payments & Challans.
• Preparing Monthly location wise data required by local labor law department (India Government) & send it to consultant for submission (Gurgaon / Mumbai / Hyderabad). Data required in format is Total employee at location/ Leave taken by employee for that particular month/ transfer details of employee/ exit employee details/ New joining employee details.
• Maintain all manuals & Notice board displays in office required by local labor department, If there is any changes like authority signatory & all display necessary as per the Shop & establishment Act, Inspector visit every month & checking all compliance display according to the law , like shop &establishment certificate , gratuity authority signatory , Working hours of company , child labor, complaint box, First Aid Box, POSH committee members etc.
• Update the Gratuity payments to the consultant for file returns on Government site.
• Adhering to all notification received from the Government (PF/ Minimum wages / LWF Addendum) & sending the authorities.

13. Provident Fund queries

14. PF Monthly payment, Challan

• DO the follow up with ADP for PF ECR challan for payment , after receiving the excel file & challan file , check new joiners contribution / pension of employee whose age cross 58 , there pension should be stop whether ADP did the same or not , after checking send it to local account teams for payment , after payment download the payment receipt challan.

15. Other compliance return filling coordination with consultancy

• Unpaid accumulation paid to the LWF Dept along with Form B
• Quarterly Return- ER1
• Notification of vacancies - X6
• Annual Return in Form III
• Annual Return in Form IV
• Annual Return - Need to file in Form K,L,M & N
• Form - D - Annual Return
• Intimation of National & Festival Holidays
• POSH Annual return (Sexual Harassment)

16. Monthly - Payroll

• New Joined entries in ADP ESS & SPM (checking KYC- Aadhar card, Pan card, Bank details, Father name, Earlier PF / UAN number / Pension Scheme.
• Checking all payroll inputs in given format from Ask HR in ADP Portal (LTA / Salary advance / VPF / NPS /Bank Details /compensation /OT / LOP/ Award / RSU remittance/ car rent , etc.) doing changes in salary component accordingly , e.g. NPS to be adjust from special allowances as per regime selected by employee & change to be update in input file to change salary master register.
• Checking the resignation & retirement cases in input file received from Ask HR upload in ADP Portal.
• Uploading Salary Data on ADP ESS & SPM Portal.
• Follow up with ADP for Draft and Final output of payroll.
• Cross checking output received from ADP.
• Addition & Deletion of parent Insurance / check the endorsement received from Future generalli & process accordingly.
• Finalizing output for final payroll
• Checking bank file received from ADP (New joiner bank details / changes in Bank account account / Account holder name / Amount match with salary register net payment/ Hold resigness case remove them from bank file / adding the driver wages.
• Preparing the salary JV & send it for approval, after approval send it to local account team for entry.
• Parent Insurance addition deletion JV send separately to Local account team to adjust from employee vendor code.
• Uploading bank file On CITI Bank portal.
• Taking approval from Authorized Signatory to approve salary upload on CITI Bank Portal.
• After payroll run CTC file for particular month to do crosschecking of payroll.

17. Employee Grievances

• Pay slips.
• Mediclaim.
• Form 16.
• Investment declaration – ADP.
• Tax deduction – ADP.
• Full and Final settlement.
• PF Transfer.
• KYC updation.

18. Compliance & Filing

• Ensure timely submission of TDS returns Salary & FNF. Preparing FNF register with all earning & deduction & sending ADP for TDS return in Income TAX site.
• Bonus Form A & B Register.
• Bonus Form C contribution register.
• Bonus Form C contribution register.

19. Audit

• Preparing different forms of data for Audit for 3 audits in a year i.e. March-audit / Dec-Audit & Tax-Audit

20. Finance

• Acctuary Valuation Data Preparation / coordination/ Finalization.

21. Parent Insurance

• Annual Renewal Endorsement Payment updation in salary master for Parent Insurance.

22. Car Rent

• Car Rent Updating with ADP.

23. Form 16

• Follow up with the ADP for Form 16, checking 24Q return with Gross earning, distribution in Exit employee.

24. Income Tax

• Follow up with employees for Income Tax proof submission and co-ordinate with ADP.

25. Merit Increase

• Merit Increase - after receiving the merit increase data, preparing the salary component according to the Minimum wages act (Basic/ HRA/ Special Allowance / LTA/ Car allowance / Vehicle allowance) & send to ADP for updating in salary master.

26. Superannuation cases

• Authority signatory to be changed/ Required personal visit to the LIC office.

27. Gratuity Trust