Document Controller

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Description:

• Establish and enforce document control procedures specific to construction documentation including drawings, specifications, submittals, RFIs, and change orders

• Implement and administer document management systems tailored to construction project needs

• Develop project-specific document numbering systems, revision control processes, and document workflows

• Coordinate with project managers, contractors, architects, engineers, and clients to establish document submission requirements and approval workflows

• Ensure timely distribution of updated documentation to all relevant project stakeholders

• Manage document transmittals, submittal logs, and approval tracking systems

• Oversee the creation and maintenance of master document registers and drawing logs

• Implement quality control measures to ensure document accuracy and consistency across project documentation

• Prepare and circulate minutes of various project coordination and review meetings.

• Establish and maintain as-built document procedures and project closeout documentation processes

• Develop document retention protocols and handover procedures for completed projects

• Monitor compliance with contractual document requirements and regulatory standards

• Prepare regular document status reports for project management teams

• Lead the transition of documents from project phases to handover/facilities management

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the table

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