Document Controller

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether you ve got deep experience in commercial real estate skilled trades or technology or you re looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Overview The Document Controller is responsible for managing project documentation for greenfield construction building projects ensuring all documents are properly tracked stored and accessible to relevant stakeholders This role requires strong organizational skills attention to detail and technical proficiency Required Experience 8-12 years of experience in document control preferably in construction or engineering environments Basic technical knowledge and proficiency with document management systems Key Responsibilities Document Management Create and maintain a comprehensive document control system for project drawings transmittals letters and technical documentation Establish and enforce document naming conventions and filing structures Ensure all document revisions are properly tracked and outdated versions are appropriately archived Drawing Management Maintain drawing trackers with current revision status Process incoming and outgoing drawings according to established procedures Track drawing review cycles and approvals Correspondence Control Log and track all project correspondence including letters emails and meeting minutes Prepare and distribute transmittals for document distribution Maintain records of Non-Conformance NC reports and Inspection Requests IR Quality Assurance Ensure all documentation complies with project and company standards Perform regular audits of the document control system to identify and rectify any issues Maintain proper records for quality management and compliance purposes Information Distribution Distribute project documents to relevant team members in a timely manner Respond to requests for information and documentation from project stakeholders Maintain controlled access to sensitive project information Technical Systems Use document control software to manage project documentation Create and maintain document registers and databases Generate reports on document status and distribution Qualifications Bachelor s degree in business administration construction management or related field preferred 8-12 years of experience in document control within construction projects Proficiency with document management software Experience with construction drawing management and control Knowledge of construction terminology and processes Skills Strong organizational and time management skills Exceptional attention to detail Proficiency with Microsoft Office Suite Basic technical knowledge of construction processes and documentation Effective written and verbal communication skills Ability to work independently and within a team environment Problem-solving abilities related to document control challenges Working Conditions Primarily office-based with occasional visits to construction sites May require handling of physical documents and drawings Would you like me to adjust any aspect of this job description to better fit yo Location On-site -Mumbai MH Scheduled Weekly Hours 40 If this job description resonates with you we encourage you to apply even if you don t meet all of the requirements We re interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career site pages for each country For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy Jones Lang LaSalle JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and or overall selection process - you may contact us at This email is only to request an accommodation Please direct any other general recruiting inquiries to our page I want to work for JLL