Document Controller

JLL supports the Whole You, personally and professionally.
OverviewThe Document Controller is responsible for managing project documentation for greenfield construction building projects, ensuring all documents are properly tracked, stored, and accessible to relevant stakeholders. This role requires strong organizational skills, attention to detail, and technical proficiency.
Required Experience8-12 years of experience in document control, preferably in construction or engineering environments
Basic technical knowledge and proficiency with document management systems
Key ResponsibilitiesDocument Management
Create and maintain a comprehensive document control system for project drawings, transmittals, letters, and technical documentation
Establish and enforce document naming conventions and filing structures
Ensure all document revisions are properly tracked and outdated versions are appropriately archived
Drawing Management
Maintain drawing trackers with current revision status
Process incoming and outgoing drawings according to established procedures
Track drawing review cycles and approvals
Correspondence Control
Prepare and distribute transmittals for document distribution
Maintain records of Non-Conformance (NC) reports and Inspection Requests (IR)
Quality Assurance
Ensure all documentation complies with project and company standards
Perform regular audits of the document control system to identify and rectify any issues
Maintain proper records for quality management and compliance purposes
Information Distribution
Distribute project documents to relevant team members in a timely manner
Respond to requests for information and documentation from project stakeholders
Maintain controlled access to sensitive project information
Technical Systems
Use document control software to manage project documentation
Create and maintain document registers and databases
Generate reports on document status and distribution
QualificationsBachelor's degree in business administration, construction management, or related field (preferred)
8-12 years of experience in document control within construction projects
Proficiency with document management software
Experience with construction drawing management and control
Knowledge of construction terminology and processes
SkillsStrong organizational and time management skills
Exceptional attention to detail
Proficiency with Microsoft Office Suite
Basic technical knowledge of construction processes and documentation
Effective written and verbal communication skills
Ability to work independently and within a team environment
Problem-solving abilities related to document control challenges
Working ConditionsPrimarily office-based with occasional visits to construction sites
May require handling of physical documents and drawings
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Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.