Document Controller
5 days ago
As a Document Controller you will oversee the document management process in the organization. You will work across departments to manage the filing and effective storing of the documents in electronic and paper formats including maintaining access, ensuring the security of the documents, and controlling the sending and receiving of documents throughout the organization. You will also create reports based on the specific department or project requirements and follow the company guidelines for disposing of documents as and when necessary.
**Responsibilities**:
1. **Document Management**: Organizing, storing, and maintaining documents in both physical and digital formats to ensure easy retrieval and compliance with company policies.
2. **Version Control**: Ensuring that all documents are up-to-date and that the correct versions are being used by team members, which involves tracking changes and revisions.
3. **Quality Assurance**: Reviewing documents for accuracy, completeness, and adherence to company standards before they are finalized and distributed.
4. **Access Control**: Managing permissions and access to documents, ensuring that sensitive information is only available to authorized personnel.
5. **Collaboration**: Facilitating communication and collaboration among team members by providing access to necessary documents and ensuring that everyone is informed of updates.
6. **Record Keeping**: Maintaining an organized record of all documents, including contracts, reports, and correspondence, for future reference and compliance purposes.
7. **Training and Support**: Providing training and support to staff on document management systems and best practices for document handling.
8. **Compliance**: Ensuring that all documentation practices comply with relevant regulations, standards, and company policies.
9. **Reporting**: Generating reports on document status, usage, and compliance for management review.
10. **Continuous Improvement**: Identifying areas for improvement in document management processes and implementing changes to enhance efficiency and effectiveness.
**KEY SKILLS: -**
- Strong understanding of Information Technology, Organizational Skills, and attention to detail.
- Ability to prioritize tasks, manage time efficiently, and meet deadlines.
- Attention to detail for classifying documents correctly, ensuring documents are accurate and up to date with the correct information at all times.
- Possess in-depth understanding and ability to manage documents of an entire organization more efficiently.
**Qualification & Experience**:
- Minimum 3-5 years’ experience working with document management systems.
- Proficient in Advanced Excel, SharePoint, Cloud, Data Management Software (DMS).
- Aware of Documentation laws and regulations of the Mumbai region.
**Remuneration**: - As per industry standards.
Pay: ₹10,458.76 - ₹41,696.95 per month
**Benefits**:
- Cell phone reimbursement
- Health insurance
- Leave encashment
- Paid sick time
Schedule:
- Day shift
Supplemental Pay:
- Performance bonus
**Experience**:
- Document Controller: 5 years (required)
Work Location: In person
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