Director's Assistant

12 hours ago

Wagle Estate Thane Maharashtra, India Morning Star BrandCom LLP Full time

Job Title: Executive Assistant (Founder's Office)

About the Role: We are seeking a highly organized and proactive Director's Assistant to support our directors in managing day-to-day operations efficiently. The ideal candidate will handle administrative, financial, and coordination tasks, ensuring smooth business operations while also providing occasional support on personal engagements as needed.

1. Administrative & Executive Support

Manage the director's calendar, schedule meetings, and set reminders.

Handle correspondence, emails, and document preparation.

Assist in secretarial tasks, maintaining confidentiality and discretion.

Coordinate office activities and ensure smooth daily operations.

Regular data entry and bookkeeping

2. Billing & Financial Coordination

Manage client paperwork, prepare and issue invoices, and track payments.

Assist with vendor onboarding, billing, and payment processing.

Track and reconcile invoices, purchase orders, and financial documentation.

Manage and categorize all outgoing expenses; maintain accurate expense records and reports.

Maintain records of company assets, property maintenance, and supply purchases.

Support day-to-day bookkeeping and data entry tasks.

Coordinate regularly with the Chartered Accountant (CA) for compliance, filings, and financial reporting.

Liaise with internal teams to ensure timely payments and accurate documentation.

Handle client gifting

3. Travel & Logistics Management

Plan and coordinate travel arrangements, including flights, hotels, and itineraries.

Organize transportation and logistics for Director's travel.

4. Office & Asset Management

Oversee office maintenance, supplies, and purchases.

Maintain company assets, property records, and ensure upkeep.

5. Personnel & Vendor Management

Liaise with vendors, suppliers, and service providers.

Support in personnel coordination and office administration.

6. Personal Assistance & Coordination

Assist the director with scheduling personal appointments, including doctor visits and school-related coordination.

Oversee office / household repairs, maintenance, and service provider coordination when required.

Skills & Qualifications:

Graduate

English proficiency

Proven experience in executive assistance, administration, or finance.

Strong organizational and multitasking skills.

Proficiency in MS Office (Word, Excel, PowerPoint) and scheduling tools.

Excellent communication and interpersonal abilities.

Ability to handle sensitive information with discretion.

Job Type: Full-time

Pay: ₹15, ₹25,000.00 per month

Benefits:

  • Paid sick time
  • Paid time off

Work Location: In person

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