Executive Assistant

3 days ago

Kolkata, West Bengal, India Sundew Full time

Company Overview:

Sundew is a leading digital transformation firm with an 18-year legacy of excellence, delivering innovative IT solutions to global clients. As we continue to grow, we are seeking a proactive and dependable
Executive Assistant
to support our senior leadership team and contribute to streamlining administrative processes, stakeholder coordination, and overall organizational efficiency.

Role Summary:

This role requires a professional who can manage high-level administrative tasks, coordinate with internal and external stakeholders (including international clients), and provide seamless support in a fast-paced IT environment. The ideal candidate should be organized, detail-oriented with excellent communication and follow-up skills.

Key Responsibilities:

Administrative & Calendar Management

  • Manage executive calendars, schedule meetings, and organize appointments effectively.
  • Handle travel arrangements, expense reporting, and day-to-day administrative tasks.
  • Maintain documentation including meeting minutes, reports, and confidential files.

Stakeholder Communication

  • Liaise with internal teams, external clients, international clients (if required)
  • Act as a bridge between leadership and external stakeholders to ensure timely and clear communication.
  • Demonstrate professionalism in both verbal and written interactions.

Follow-up, Delegation & Coordination

  • Track ongoing action items and ensure timely completion through regular follow-ups.
  • Assist in delegation processes and coordinate across departments to ensure deliverables are met.
  • Streamline executive workflows and support task prioritization.

Research & Documentation

  • Conduct basic research and prepare briefs to assist leadership in decision-making.
  • Maintain organized records, shared documents, and ensure accessibility across teams.

Required Skills & Qualifications:

  • Bachelor's degree in Business Administration, Commerce, or related field.
  • 5–6 years of experience as an Executive Assistant, preferably in the IT/Tech industry.
  • Proficient in
    MS Office Suite
    and communication tools like
    Slack
    .
  • Excellent communication skills with exposure to handling
    clients at different levels
    .
  • Strong organizational, time management, and multitasking abilities.
  • Knowledge of IT industry terminology will be an added advantage.

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