Executive Assistant

20 hours ago

Kolkata, West Bengal, India Yogini Tradex Full time

Job Description: Executive Assistant

Position: Executive Assistant

Location: Bhawanipur/Park street / Gariahat / Dalhousi - Kolkata

Reports to: Senior Management / Director

Responsibilities:

  • Provides full administrative assistance to the Director.
  • Acts as liaison to the Board of Directors; orders meeting refreshments/meals and prepares conference room; attends all board meetings, records, transcribes, and distributes meeting minutes; maintains historical files
  • Maintains Directors appointment calendar by scheduling meetings, teleconferences and travel including itineraries, airline reservations, hotel accommodations, rental cars, and all other travel needs.
  • Conserves Directors time by reading, researching, and routing correspondence; drafting letters and documents; and screening and rerouting phone calls.
  • Reconciles corporate credit card statements and provides required back-up.
  • Maintains airline and corporate restaurant sponsorship accounts, and prepares required reports for annual audit.
  • Contributes to team effort by accomplishing related results as needed.
  • Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
  • Prepare internal and external corporate documents for team members and industry partners
  • Arrange corporate events to take place outside of the work place
  • Maintain an organized filing system of paper and electronic documents
  • Uphold a strict level of confidentiality
  • Develop and sustain a level of professionalism among staff and clientele

Requirements

  • Bachelors degree + Minimum years of relevant work experience
  • Should have strong work ethics, quick learner
  • Must have good communication skills, strong interpersonal skills, and good writing skills and should be able to do market research and build presentations/documents.
  • Must have the ability to work under pressure and deliver in tough timelines.
  • Street Smart and Hands on Person
  • Creative talents, innovative self- starter and the ability to negotiate and solve tough problem

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