Executive Assistant to the Managing Director

11 hours ago

Delhi, Delhi, India Selective Placement Consultants Full time ₹ 12,00,000 - ₹ 36,00,000 per year


Job Description:

Administrative Support:

  • Provide high-level administrative support to the Managing Director, including managing calendars, scheduling meetings, and organizing travel arrangements.
  • Screen and prioritize incoming communications (emails, calls, etc.) and respond on behalf of the MD as needed.
  • Draft, proofread, and edit emails, reports, presentations, and other documents for the MD.
  • Organize and maintain files, both physical and digital, ensuring documents are easily accessible.

Meeting and Event Coordination:

  • Schedule and organize meetings, ensuring the MD is well-prepared with necessary materials, agendas, and background information.
  • Take meeting minutes and track follow-up actions to ensure timely completion of tasks.
  • Coordinate internal and external events, including business travel, conferences, and company meetings.
  • Organize and manage virtual and in-person events, presentations, and client meetings.

Project Management Support:

  • Assist the MD with project management tasks, including tracking progress, following up on deliverables, and providing status updates.

Communication Liaison:

  • Act as the primary point of contact between the MD and key internal/external stakeholders, including employees, clients, suppliers, and board members.
  • Communicate effectively on behalf of the MD, ensuring clarity and professionalism in all interactions.

Travel and Logistics Coordination:

  • Manage the MD's travel arrangements, including flights, accommodations, transportation, and itineraries.
  • Prepare detailed travel itineraries and ensure all travel documents are in order.
  • Organize and coordinate logistics for both domestic and international travel.

Time Management and Prioritization:

  •  Ensure the MD's schedule is optimized and efficiently managed, minimizing conflicts and ensuring timely follow-ups.
  •  Prioritize tasks and manage the MD's time effectively, ensuring important matters receive the attention they need.

Experience:

  • 15-20 years of experience in an executive assistant, personal assistant, or similar administrative support role, preferably supporting senior leadership.

Skills:

  •  Exceptional organizational and time-management skills with the ability to prioritize and handle multiple tasks simultaneously.
  •  Strong written and verbal communication skills, with attention to detail.
  •  Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
  •  High level of professionalism and discretion when handling confidential information.
  •  Strong interpersonal skills, with the ability to interact effectively with senior leadership, clients, and team members.

Qualifications:

  • Bachelor's degree or equivalent qualification (preferred but not mandatory).

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