Incharge - Administration (MH)

About Business:

Adani Group: Adani Group is a diversified organisation in India comprising 10 publicly traded companies. It has created a world-class logistics and utility infrastructure portfolio that has a pan-India presence. Adani Group is headquartered in Ahmedabad, in the state of Gujarat, India. Over the years, Adani Group has positioned itself to be the market leader in its logistics and energy businesses focusing on large-scale infrastructure development in India with O & M practices benchmarked to global standards. With four IG-rated businesses, it is the only Infrastructure Investment Grade issuer in India.

Adani Realty: Adani Realty is the real estate arm of one of India's leading infrastructure and development entities – Adani Group.With resolute commitment to 'Nation Building' and 'Growth with Goodness',we are developing real estate projects in the most promising destinations,integrating design aesthetics with cutting-edge construction technology.

Job Purpose: The Incharge – Administration (Corporate) is responsible for ensuring seamless office administration, facility upkeep, and internal customer service at Adani Realty's corporate office. This role involves managing office hygiene, housekeeping, meeting room readiness, vendor coordination, and compliance with ESIC and safety protocols.

Incharge - Admin( Corporate)

Corporate Office Management & Upkeep:

Oversee daily operations of corporate office facilities, ensuring a clean, organized, and efficient workplace.

Conduct frequent facility rounds to assess maintenance needs, hygiene levels, and operational efficiency.

Ensure seamless functioning of housekeeping and pantry services to maintain a professional corporate environment.

Implement best practices in office space management to optimize resource utilization.

Internal Customer Service & Meeting Room Coordination:

Act as the primary point of contact for internal stakeholders regarding administrative services.

Oversee meeting room scheduling, readiness, and audiovisual setup for high-profile meetings and corporate events.

Manage visitor experience, ensuring seamless access, security compliance, and hospitality arrangements.

Vendor & Compliance Management:

Ensure housekeeping, maintenance, and cafeteria services meet predefined service levels (SLA compliance).

Track and enforce vendor contracts, performance metrics, and periodic service reviews.

Ensure adherence to Employee State Insurance Corporation (ESIC) regulations for facility and housekeeping staff.

Maintain compliance with corporate health, safety, and environment (HSE) standards.

Reporting, Budgeting & Process Improvement:

Generate weekly and monthly reports on office upkeep, vendor performance, and operational efficiency.

Monitor and manage administration budgets, ensuring cost control and adherence to financial guidelines.

Implement process improvement initiatives to enhance service delivery and cost efficiency.

Ensure zero deviation in admin budgets and proactively develop mitigation plans for any identified risks.

Asset & Inventory Management:

Oversee office assets, including furniture, IT equipment, and infrastructure, ensuring timely maintenance.

Track inventory of office supplies, housekeeping materials, and pantry essentials, ensuring zero wastage and FIFO management.

Implement preventive maintenance schedules for office equipment to avoid disruptions.

Key Stakeholders - Internal

All BU Heads

HR Team

Finance Team

IT Team

Security

Facility Management Team

Key Stakeholders - External

Consultants

Vendors

Service Providers

Educational Qualification:

B.Tech / B.E. in Civil, Electrical, or related field or Bachelor's in Hospitality Management.

Work Experience (Range of years):

7-10 Years

Preferred Industry:

Experience in corporate administration, facilities management, or hospitality services.

Strong knowledge of housekeeping standards, vendor management, ESIC compliance, and facility operations.