EA - Executive Assistant

2 weeks ago

Ahmedabad, Gujarat, India Guru99 Full time ₹ 60,00,000 - ₹ 1,80,00,000 per year

Executive Assistant / Office Operations Manager (EA+ / Chief of Staff–Lite)

Location:
Ahmedabad (On-site, full-time)

Reports to:
CEO

About the Role

We are looking for a sharp, highly organized operator to act as the CEO's right hand—owning the executive operating rhythm, driving company-wide coordination, and ensuring day-to-day execution runs seamlessly. This is a hands-on, in-office role designed for someone who thrives in structure, momentum, and accountability—not a remote assistant position. Should be based in Ahmedabad.

What You'll Do

Executive Rhythm & Operating Cadence

  • Manage the CEO's calendar, meeting prep, notes, and follow-through.
  • Maintain clean and actionable backlogs in Asana.
  • Drive weekly operations stand-ups, monthly business reviews, and ensure all decisions are tracked to closure.

People Operations (Light)

  • Manage end-to-end hiring cycles: draft JDs, source candidates, schedule interviews, consolidate evaluations, and coordinate offers/onboarding (
    via HRIS such as SumHR
    ).
  • Keep organizational documents, access controls, and offboarding playbooks up to date.

Travel & Events

  • Plan and optimize complex domestic/international travel—including flights, hotels, and visa logistics.
  • Ensure accurate rewards tracking and GST documentation.
  • Coordinate conference outreach, vendor/speaker management, and budget tracking.

General Operations

  • Handle vendor onboarding, contract paperwork, and digital signatures.
  • Track insurance renewals, payment recoveries, and operational SLAs.
  • Maintain and update standard operating procedures (SOPs).

Treasury & Payroll Backup

  • Act as the "checker" in maker–checker payment flows; execute basic banking templates when required.
  • Run compliance and due-date checklists for payroll, TDS, GST, and PT in coordination with CA partners.

Quant Trading Operations Support

  • Manage tickets and vendor SLAs for trading tools and platforms.
  • Coordinate timely interactions between Treasury and margin operations to ensure smooth handoffs.

Who You Are

  • A structured, detail-obsessed executor with strong follow-through.
  • Comfortable balancing admin precision with operational judgment.
  • Experienced in managing cross-functional workflows and executive-level communication.
  • Prior exposure to finance, trading, or startup environments is a plus.

What to do next

Email your resume to

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