Executive Assistant to CEO

4 days ago

Khar Danda Mumbai Maharashtra, India JOHN GALT INTERNATIONAL Full time ₹ 18,27,000 - ₹ 34,71,000 per year

Job Description – Executive Assistant to Joint CEO (John Galt Group, Khar West Office)Position Overview

We are seeking a highly organised and proactive Executive Assistant to support the Joint CEO across multiple businesses: heavy fabrication (John Galt International), Zinga India (film galvanising), TorcUP India (industrial tools), and defence/EPC expansion initiatives. The EA will act as the central coordination point for business operations, client engagement, compliance, and personal office management.

Key Responsibilities1. Business Coordination

  • Maintain and update trackers for jobs in progress, payments, vendor registrations, tender submissions, and EPC/defence opportunities.
  • Draft, review, and format business documents (MoUs, tenders, RFQs, presentations, compliance reports).
  • Liaise with engineers, production team, store, contractors, and riggers to ensure timely updates for the CEO.
  • Coordinate with clients such as HAL, DRDO, IAF, L&T, Railways, and EPC companies.

2. External Relations

  • Maintain contact lists of EPC, defence, and PSU officials.
  • Draft professional correspondence for senior stakeholders (MoD, HAL, EPCs, OEMs).

3. Office & Administration (Khar West Office)

  • Manage daily office schedule and CEO's calendar, prioritising meetings, site visits, and investor calls.
  • Handle documentation, filing (digital + physical), and ensure all certifications (ISO, ASME, etc.) are current.
  • Coordinate with lawyers, auditors, consultants, and government offices for filings and submissions.

4. Personal & Networking Support

  • Assist with Rotary and ISB Alumni engagements, event coordination, and external networking.
  • Handle personal scheduling overlaps with family and social obligations.
  • Discreetly manage confidential information related to family office, real estate, and investments.

Desired Candidate Profile

  • Graduate/Postgraduate with 5–8 years of EA/operations/consulting/admin experience.
  • Excellent written and verbal communication skills (English + Hindi; Marathi/Gujarati a plus).
  • Strong organisational and multitasking ability; comfortable handling 10+ active projects simultaneously.
  • Proficiency in MS Office/Google Workspace; comfort with CRM, ERP, and compliance portals (GeM, DefProc, RTI, etc.).
  • Exposure to EPC/defence/manufacturing industry preferred.
  • Mature, discreet, and professional in handling sensitive information.

Compensation

Competitive salary + performance bonus, commensurate with experience.

Reporting

Reports directly to the Joint CEO. Based at Khar West office with travel to Badlapur plant and client meetings when required.

Job Type: Full-time

Pay: ₹15, ₹55,585.70 per month

Benefits:

  • Cell phone reimbursement
  • Health insurance
  • Internet reimbursement
  • Leave encashment
  • Life insurance
  • Paid sick time
  • Paid time off
  • Provident Fund

Work Location: In person

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