Executive Assistant to CEO

3 hours ago

Khar Danda Mumbai Maharashtra, India JOHN GALT INTERNATIONAL Full time ₹ 18,27,000 - ₹ 34,71,000 per year

Job Description – Executive Assistant to Joint CEO (John Galt Group, Khar West Office)Position Overview

We are seeking a highly organised and proactive Executive Assistant to support the Joint CEO across multiple businesses: heavy fabrication (John Galt International), Zinga India (film galvanising), TorcUP India (industrial tools), and defence/EPC expansion initiatives. The EA will act as the central coordination point for business operations, client engagement, compliance, and personal office management.

Key Responsibilities1. Business Coordination

  • Maintain and update trackers for jobs in progress, payments, vendor registrations, tender submissions, and EPC/defence opportunities.
  • Draft, review, and format business documents (MoUs, tenders, RFQs, presentations, compliance reports).
  • Liaise with engineers, production team, store, contractors, and riggers to ensure timely updates for the CEO.
  • Coordinate with clients such as HAL, DRDO, IAF, L&T, Railways, and EPC companies.

2. External Relations

  • Maintain contact lists of EPC, defence, and PSU officials.
  • Draft professional correspondence for senior stakeholders (MoD, HAL, EPCs, OEMs).

3. Office & Administration (Khar West Office)

  • Manage daily office schedule and CEO's calendar, prioritising meetings, site visits, and investor calls.
  • Handle documentation, filing (digital + physical), and ensure all certifications (ISO, ASME, etc.) are current.
  • Coordinate with lawyers, auditors, consultants, and government offices for filings and submissions.

4. Personal & Networking Support

  • Assist with Rotary and ISB Alumni engagements, event coordination, and external networking.
  • Handle personal scheduling overlaps with family and social obligations.
  • Discreetly manage confidential information related to family office, real estate, and investments.

Desired Candidate Profile

  • Graduate/Postgraduate with 5–8 years of EA/operations/consulting/admin experience.
  • Excellent written and verbal communication skills (English + Hindi; Marathi/Gujarati a plus).
  • Strong organisational and multitasking ability; comfortable handling 10+ active projects simultaneously.
  • Proficiency in MS Office/Google Workspace; comfort with CRM, ERP, and compliance portals (GeM, DefProc, RTI, etc.).
  • Exposure to EPC/defence/manufacturing industry preferred.
  • Mature, discreet, and professional in handling sensitive information.

Compensation

Competitive salary + performance bonus, commensurate with experience.

Reporting

Reports directly to the Joint CEO. Based at Khar West office with travel to Badlapur plant and client meetings when required.

Job Type: Full-time

Pay: ₹15, ₹55,585.70 per month

Benefits:

  • Cell phone reimbursement
  • Health insurance
  • Internet reimbursement
  • Leave encashment
  • Life insurance
  • Paid sick time
  • Paid time off
  • Provident Fund

Work Location: In person

  • Executive Assistant to CEO

    2 weeks ago

    Mumbai, Maharashtra, India AFTERSHOCK Full time

    **Job Title**: Executive Assistant to the CEO **Location**: Grant road Experience: 2-4 years **Reports To**: Chief Executive Officer (CEO) **Job Summary** The Executive Assistant (EA) to the CEO provides high-level administrative support, helping the CEO manage priorities, maintain a productive schedule, and handle confidential tasks. The EA is a key...

  • Executive Assistant to CEO

    1 week ago

    Mumbai, Maharashtra, India AHRC Pvt Ltd Full time

    : -Managing the CEO's calendar: Fixing appointments and meetings, and ensuring they happen on time - Planning travel arrangements: Making travel bookings and accompanying the CEO to meetings and luncheon discussions - Preparing materials for meetings: Preparing and distributing meeting agendas and papers - Taking minutes: Attending and proactively minuting...

  • Executive Assistant to CEO

    2 weeks ago

    Mumbai, Maharashtra, India Westbridge bespoke Private Limited Full time

    Executive Assistant to CEO Looking for a smart, proactive Executive Assistant to CEO for a dynamic role. Must have strong communication, coordination & multitasking skills. Key Requirements: Prior experience supporting Founders/CEOs/CXOs Strong communication, strategic & stakeholder management skills Ability to handle confidential information with...

  • Executive Assistant to CEO

    2 weeks ago

    Colaba, Mumbai, Maharashtra, India Super Scholar Full time

    OverviewThe Executive Assistant to the CEO plays a crucial role in ensuring the seamless operation of the executive office. This position is vital for enhancing the efficiency and effectiveness of the CEO's leadership by handling administrative tasks and enabling better decision-making through comprehensive support. The Executive Assistant acts as a liaison...

  • Executive Assistant to CEO

    2 weeks ago

    Navi Mumbai, Maharashtra, India AFTERSHOCK Full time

    **Job Title: Executive Assistant to CEO** As an Executive Assistant to the CEO, you will play a critical role in supporting the CEO in managing their daily schedule, communication, and administrative tasks. You will act as the primary point of contact between the CEO and internal/external stakeholders, coordinating meetings, managing correspondence, and...

  • Executive Assistant to CEO

    2 weeks ago

    Mumbai, Maharashtra, India Onkar Placement Full time

    Here's a clear and professional **job description (JD)** for the **executive assistant to the CEO** in the **hospitality industry** based on your specifications: **Job Title**: Executive Assistant to the CEO (Hospitality Industry) **Location**: Work from Home **Work Hours**: US Shift | 5:30 PM to 2:30 AM IST **Salary Range**: ₹60,000 to ₹85,000 per...

  • Assistant to CEO

    3 days ago

    Mumbai, Maharashtra, India BIID Full time

    **Position**: Assistant to CEO **Location**: Grant road **Employment Type**: [Full-Time] **Experience Required**: 0 - 2 years **Key Responsibilities**: - Act as the primary point of contact between the CEO and internal/external stakeholders. - Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements. - Prepare agendas,...

  • Executive Assistant to CEO

    15 hours ago

    Mumbai, Maharashtra, India Niyogin Fintech Limited Full time

    To provide high-level administrative support to the Chief Executive Officer. This role is crucial in ensuring the CEO's time is effectively managed and that the executive office runs smoothly. Key Accountabilities Support the CEO by working closely with his office to ensure smooth running via: **Calendar Management**:Schedule and manage the CEO's...

  • Executive Assistant to CEO

    1 week ago

    Mumbai, Maharashtra, India Vintage Solution Full time

    Managing the CEO's calendar: Fixing appointments and meetings, and ensuring they happen on time - Planning travel arrangements: Making travel bookings and accompanying the CEO to meetings and luncheon discussions - Preparing materials for meetings: Preparing and distributing meeting agendas and papers - Taking minutes: Attending and proactively minuting all...

  • Executive Assistant to CEO

    15 hours ago

    Mumbai, Maharashtra, India Growth Consultant Full time

    **Keywords**: Executive Assistant, Travel Management, Calendar Management, administrative affairs **Industry Type**: Industrial Equipment / Machinery - Construction Equipment **Functional Area**: Administration & Facilities **Responsibilities**: - Manages the day-to-day administrative affairs of the CEO’s office, scheduling all appointments,...