Executive Assistant to CEO

4 days ago

Khar Danda Mumbai Maharashtra, India John Galt International Full time

**Job Description - Executive Assistant to Joint CEO (John Galt Group, Khar West Office)Position Overview**

We are seeking a highly organised and proactive Executive Assistant to support the Joint CEO across multiple businesses: heavy fabrication (John Galt International), Zinga India (film galvanising), TorcUP India (industrial tools), and defence/EPC expansion initiatives. The EA will act as the central coordination point for business operations, client engagement, compliance, and personal office management.

**Key Responsibilities1. Business Coordination**
- Maintain and update trackers for jobs in progress, payments, vendor registrations, tender submissions, and EPC/defence opportunities.
- Draft, review, and format business documents (MoUs, tenders, RFQs, presentations, compliance reports).
- Liaise with engineers, production team, store, contractors, and riggers to ensure timely updates for the CEO.
- Coordinate with clients such as HAL, DRDO, IAF, L&T, Railways, and EPC companies.

**2. External Relations**
- Maintain contact lists of EPC, defence, and PSU officials.
- Draft professional correspondence for senior stakeholders (MoD, HAL, EPCs, OEMs).

**3. Office & Administration (Khar West Office)**
- Manage daily office schedule and CEO’s calendar, prioritising meetings, site visits, and investor calls.
- Handle documentation, filing (digital + physical), and ensure all certifications (ISO, ASME, etc.) are current.
- Coordinate with lawyers, auditors, consultants, and government offices for filings and submissions.

**4. Personal & Networking Support**
- Assist with Rotary and ISB Alumni engagements, event coordination, and external networking.
- Handle personal scheduling overlaps with family and social obligations.
- Discreetly manage confidential information related to family office, real estate, and investments.
- Graduate/Postgraduate with 5-8 years of EA/operations/consulting/admin experience.
- Excellent written and verbal communication skills (English + Hindi; Marathi/Gujarati a plus).
- Strong organisational and multitasking ability; comfortable handling 10+ active projects simultaneously.
- Proficiency in MS Office/Google Workspace; comfort with CRM, ERP, and compliance portals (GeM, DefProc, RTI, etc.).
- Exposure to EPC/defence/manufacturing industry preferred.
- Mature, discreet, and professional in handling sensitive information.

**Compensation**

Competitive salary + performance bonus, commensurate with experience.

**Reporting**

Reports directly to the Joint CEO. Based at **Khar West office** with travel to Badlapur plant and client meetings when required.

Pay: ₹15,279.40 - ₹30,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Internet reimbursement
- Leave encashment
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

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