Personal Assistant to Director

5 days ago

Rs Puram Coimbatore Tamil Nadu, India Peopleclick Learning Full time ₹ 25,000 - ₹ 40,000 per year

Job Summary:

We are seeking a Personal Assistant to support our Director and leadership team. This role requires a versatile individual with exceptional communication, multitasking, and organizational skills who can manage day-to-day operations, executive support, and IT recruitment. The ideal candidate must be proactive, tech-savvy, and flexible with travel requirements. This is a high-responsibility role requiring confidentiality, initiative, and the ability to prioritize tasks effectively.

Key Responsibilities:

  • Act as the primary point of contact between the Director and internal/external clients
  • Manage daily calendars, schedule meetings, and coordinate appointments
  • Screen and direct phone calls, handle incoming and outgoing correspondence
  • Draft and respond to emails, letters, and other official communications
  • Handle requests and queries efficiently and professionally
  • Take dictation and comprehensive meeting minutes
  • Prepare presentations, reports, and business briefs as needed
  • Make travel arrangements including booking flights, hotels, and local transport
  • Assist in event planning and speaking engagements
  • Source and manage office supplies and inventory
  • Maintain a structured and accessible office filing system
  • Answer phone calls and messages, providing prompt responses
  • Help the Director with daily time management and task coordination
  • Run business errands and assist with personal or executive tasks
  • Work closely with the Director on priority-based requirements and confidential tasks
  • Coordinate with clients on documentation, meetings, and follow-ups
  • Support in documentation and day-to-day operations
  • Take a lead in IT recruitment – screening candidates, scheduling interviews, and coordinating with internal departments

Required Skills & Qualities:

  • Excellent interpersonal and communication skills (written & verbal)
  • Tech-savvy with hands-on experience in MS Office, email, scheduling tools, and virtual meetings
  • Proactive approach to problem-solving with a strong sense of responsibility
  • Outstanding organizational and time-management abilities
  • Ability to multitask and manage several tasks with efficiency
  • Strong attention to detail and ability to maintain confidentiality
  • Active listening and a people-centric attitude
  • Experience in IT Recruitment is mandatory
  • Professional conduct and a positive, can-do attitude
  • Ability to work closely with senior leadership on high-priority tasks

Preferred Candidate Profile:

  • Female candidates preferred
  • Prior experience as an Executive Assistant/Personal Assistant or similar role
  • Flexibility to travel when required
  • Comfortable working in a fast-paced and high-pressure environment
  • Ability to take ownership and work independently

Executive Assistant, Personal Assistant, Executive Coordinator, Personal Secretary, Strategic Assistant

Job Types: Full-time, Permanent

Pay: ₹25, ₹40,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Health insurance
  • Internet reimbursement
  • Provident Fund

Application Question(s):

  • Immediate Joiners Preferred

Experience:

  • Executive Assistant: 1 year (Required)
  • HR : 1 year (Required)

Location:

  • Rs Puram, Coimbatore, Tamil Nadu (Required)

Work Location: In person

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