Personal Assistant

3 days ago

Coimbatore, Tamil Nadu, India Prominance - uPVC Window Systems Full time ₹ 3,00,000 per year

Job Title: Assistant

Candidate would be working very closely with the Director and DGM of the company helping them in day to day coordination

Project Coordinator will be responsible for a range of tasks focused on project organization, communication, and support, including:

  • Project Monitoring & Reporting: Track project progress, monitor timelines, and ensure all deliverables are on schedule. Prepare regular status reports and presentations for the DGM and Director, highlighting key milestones, potential risks, and resource utilization.
  • Coordination and Communication: Serve as the central point of contact for all project stakeholders. Facilitate effective communication between internal teams (e.g., technical, finance, operations), external partners, and senior management.
  • Documentation Management: Maintain and organize all project documentation, including project plans, meeting minutes, resource allocation schedules, contracts, and change requests, ensuring easy access and version control.
  • Meeting Management: Schedule, prepare materials for, and attend key project meetings (e.g., steering committees, progress reviews). Document action items and follow up to ensure timely completion.
  • Administrative Support: Provide high-level administrative support to the DGM and Director specifically related to project activities, including calendar management, travel arrangements, and expense reporting for project-related matters.
  • Risk and Issue Logging: Assist the project leads in identifying, logging, tracking, and escalating project risks and issues to the appropriate stakeholders, particularly the DGM and Director, for swift resolution.
  • Resource Allocation Support: Help monitor and track the allocation of project resources (personnel, budget, equipment) in collaboration with the DGM's directives.

Required Qualifications

  • Education: Bachelor's degree in Business Administration, Project Management, or a related field.
  • Experience: Minimum of 2-4 years of experience in a project coordination or similar administrative support role, preferably within an environment that involved interaction with senior executive leadership.
  • Skills:

o Exceptional organizational and time management skills with a proven ability to handle multiple tasks simultaneously and meet tight deadlines.

o Strong communication (written and verbal) and interpersonal skills necessary to interact professionally with all levels of staff and external contacts.

o Proficiency in project management software (e.g., Asana, Trello, Microsoft Project) and Microsoft Office Suite (Word, Excel, PowerPoint).

o Demonstrated ability to work independently and take initiative while also being a collaborative team player.

o A high degree of confidentiality and discretion is mandatory due to the nature of working closely with the DGM and Director.

Sandhya Nair

Recruitment Manager

Phone Number:

I

Job Type: Full-time

Pay: ₹15, ₹25,000.00 per month

Benefits:

  • Food provided
  • Health insurance
  • Paid sick time
  • Provident Fund

Language:

  • English (Preferred)

Work Location: In person

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