Executive Assistant

2 weeks ago

Khandagiri Bhubaneswar Orissa, India Indera Jewels Pvt. Ltd. Full time ₹ 3,00,000 - ₹ 3,60,000 per year

Helps the executive for work with tasks such as scheduling; reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks .

Responsibilities:

  • Administrative Support: Provide high-level administrative support to the executives and senior management team.
  • Calendar Management: Manage complex calendars, including scheduling meetings, appointments, and coordinating travel arrangements.
  • Communication Management: Handle incoming calls, emails, and correspondence on behalf of executives, ensuring timely responses and prioritizing important matters.
  • Meeting Coordination: Arrange and coordinate meetings, including preparing agendas, taking minutes, and distributing materials as necessary.
  • Documentation and Reporting: Prepare and format documents, reports, presentations, and other materials for internal and external distribution.
  • Data Management: Maintain accurate records and databases, including contact lists, organizational charts, and other relevant information.
  • Travel Arrangements: Coordinate travel logistics, including booking flights, accommodations, transportation, and preparing travel itineraries.
  • Confidentiality: Handle sensitive and confidential information with discretion and maintain confidentiality at all times.
  • Office Management: Assist with general office tasks such as managing supplies, equipment, and facilities, and ensuring a clean and organized workspace.

Qualifications:

  • Experience: Previous experience in an administrative or executive support role, preferably in a corporate environment, is desirable.
  • Organizational Skills: Strong organizational skills with the ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment.
  • Attention to Detail: High level of attention to detail and accuracy, especially when handling documents, data, and correspondence.
  • Professionalism: Maintain a professional demeanor, exhibit a positive attitude, and represent the company in a courteous and professional manner at all times.

Job Type: Full-time

Pay: ₹25, ₹30,000.00 per month

Language:

  • English (Preferred)

Work Location: In person

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