Executive Assistant to Director

4 days ago

Bhubaneswar Orissa, India RCM Group of Institutions Full time ₹ 12,00,000 - ₹ 24,00,000 per year

We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail.

Your responsibilities:

  • Manage professional and personal scheduling for senior executive, including agendas, mail, email, calls, travel arrangements, client management.
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
  • Manage, coordinate, and arrange senior executives' travel and travel-related activities, including hotel booking, transportation, and other coordination.
  • Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database.
  • Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business.
  • Organize team communications and plan events, both internally and offsite
  • Provide support to the executive team as directed to ensure that institutions goals and objectives are accomplished, and operations run efficiently.
  • Maintain and refine internal processes that support to the highest-ranking executive's institution-wide, coordinating internal and external resources to expedite workflow.
  • Manage communication between upper management and employees, liaising with internal and external executives on various tasks.
  • Plan and orchestrate work to ensure the senior executives' priorities are met, institutions goals are achieved, and best practices are upheld.
  • Prepare the minutes of meeting during meetings and share with the senior executives.
  • Organize and maintain the office filing system.

Skill sets/Experience we require:

  • 3-5 years' experience in administrative role reporting directly to senior management.
  • Proficiency in collaboration and delegation of duties
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Exceptional interpersonal skills.
  • Friendly and professional demeanour
  • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
  • Ability to maintain confidentiality.
  • Proficiency in collaboration and delegation of duties

Qualification:

  • Bachelor's degree in business administration, Communications, or related field is preferred.
  • Additional certifications in administration or executive management are a plus.

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