
Senior Executive- Sales
7 days ago
About The Position
The Sales Executive assists other members of Sales & Dispatch and co-ordinates with various departments to ensure the dispatch is completed.
Responsibilities
- Co-ordination with factory for readiness of goods, PL, COA
- Prepare necessary documents for consignee clearance purpose & Indian customs clearance purpose
- Send docs to consignee & coordinate with them for approval or any changes required
- Co-ordinate with factory in regards with goods ready for dispatch.
- Co-ordinate with factory & clearing agent to finalize the dispatch day
- Co-ordinate with forwarders for DO, gate schedule & vessel plan
- Co-ordinate with CHA for vehicle booking and plan pick up and stuffing date
- Provide details of Container, Seal, E seal, data logger, Shipping Bill (SB) no for SI filing
- Prepare FCR/BL draft & send it to the forwarder for FCR/BL 1st print, Check 1st print & approve the same.
- Take Eway bill no from factory, SB no & do e sealing of container online
- Check 1st print as per PO, LC & Invoice & co-ordinate with consignee for approval or corrections if any
- Apply GSP, Form AI, and Indian Merchant Chamber as per consignee requirement
- Mail, contact, raise complains on DGFT site & solve discrepancies raised if any by the EIA authority
- Follow up with CHA & forwarder for original documents
- Prepare set of final documents & submit in the bank for lodgement
- In case of advance payment shipment prepare consignee set & book DHL & send docs from office.
- Take vessel, flight details from CHA & mail details along with original documents to consignee.
- Provide information to consignee for order status, dispatch status, original documents status.
- Follow up with consignee for payment.
- Prepare disposal & Mail instructions of credit for the received payment & ensure the credit in account.
- Maintain record of payments received from consignee.
- File bills & all documents related to shipment.
- Maintain export data sheet, dispatch sheet, pending acceptance sheet
- Prepare docs for PCFC, RPC, Post Shipment request & follow up for credit of the same.
- Sort bills, mention respective shipment details on it, attached invoices for reference
- Co-ordinate with forwarder for Import consignment arrival & with clearing agent for procedure
- Take data from factory for Import consignment, provide it to clearing agent for custom procedure
- Check the checklist of BOE
- Prepare necessary docs, bond & letter for custom clearance
- Co-ordinate with local company & prepare & provide necessary docs for application of advance license (Third Party)
- Prepare documents for application of new Advance License of our company
- Co-ordinate for closing of Advance License once exported
- Download & save uploaded BRC's
- Maintain MEIS Sheet; mail all SB copies to MEIS agent & co-ordinate for MEIS claim.
- Co-ordinate with bank for queries, lodgement, payment
- Check commission debit note (dispatch details, dispatch qty, payment receipt) co-ordinate for approval
- Prepare documents for commission & make commission payment online
- Co-ordinate with bank & ensure the transaction & mail swift copy of payment to consignee
- Prepare docs for write off, Set Off & co-ordinate with bank for the same.
- Prepare documents for IGST refund stuck & Co-ordinate with agent.
Skill Sets/Experience Required
- 3-6 years of relevant work experience in dispatch end having exposure of export procedure
- Good verbal and communication skills
- Good knowledge and experience working on MS-office (Word, Excel etc)
- Past experience in a pharmaceutical company will be an added advantage
Pedigree
B.Com or relevant export certification
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