Executive Assistant

15 hours ago

Hyderabad, Telangana, India People Combine Business Initiatives Full time ₹ 9,00,000 - ₹ 12,00,000 per year

DESIGNATION: EXECUTIVE ASSISTANT TO PRINCIPAL

Job Purpose

To provide highlevel administrative and operational support to the Principal in order to enable smooth, efficient, and effective leadership of the school. The EA acts as a trusted partner in managing the Principals time, communications, engagements, and tasks, ensuring all interactions and operations are handled with professionalism, confidentiality, and attention to detail.

Key Responsibilities

  1. Calendar & Schedule Management

  2. Maintain and prioritise the Principal's calendar—schedule meetings, appointments, events, internal and external engagements.

  3. Anticipate scheduling conflicts and resolve them.

  4. Ensure the Principal is well-prepared for meetings: collect, prepare, and organise meeting materials, agendas, presentations.

  5. Communication & Correspondence

  6. Serve as first point of contact / gatekeeper for the Principal: screen phone calls, emails, visitors; determine priorities.

  7. Draft, proofread, format, and edit internal and external correspondence, reports, memos, presentations.

  8. Maintain high degree of professionalism in all communications; ensure confidentiality of sensitive information.

  9. Travel & Logistics Coordination

  10. Arrange domestic and international travel: flights, accommodation, transport, visas (if needed).

  11. Prepare itineraries; ensure all travel documentation & expense reports are in order.

  12. Assist with logistics for events, meetings, workshops, conferences (venue, catering, materials, tech setup etc.).

  13. Project & Task Management

  14. Assist with planning, tracking, and execution of special projects assigned by the Principal.

  15. Monitor deadlines and follow up with relevant stakeholders to ensure timely completion of tasks.

  16. Research & gather data, prepare briefs where needed.

  17. Office & Records Management

  18. Maintain filing systems (physical and electronic): ensure records are well-organised, accessible yet secure.

  19. Maintain databases / systems relevant to the Principal's office.

  20. Manage office supplies, equipment, and general administrative operations related to the Principal's office.

  21. Event & Meeting Support

  22. Organise school events / functions as needed in coordination with other administrative teams.

  23. Manage logistics of internal & external meetings: booking rooms, preparing agendas, sending invites, preparing minutes, following up.

  24. Ensure all materials / resources for meetings are available and ready in advance.

  25. Budgeting / Finance Support

  26. Assist with tracking expenses, invoices, reimbursements related to Principal's office.

  27. Maintain proper documentation for audit / accounting purposes.

  28. Liaise with finance / accounts departments as needed.

  29. Stakeholder Liaison

  30. Maintain relationships / coordinate with internal stakeholders (teachers, leadership team, staff) and external ones (parents, vendors, partners).

  31. Act as representative of Principal when authorised, timely communicating messages and ensuring followups.

  32. Confidentiality & Discretion

  33. Deal with sensitive issues, personal data, strategic matters with high level of discretion.

  34. Maintain trust by being reliable, discreet, and professional.

  35. Continuous Improvement

  36. Identify areas for improving administrative systems, workflows, time management for the Principal's office.

  37. Proactively suggest efficiencies, anticipate needs, and support innovations.

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