Office Administrator

Opportunity Overview:

We are seeking a proactive and detail-oriented Office Administrator to oversee the smooth day-to-day functioning of our office. This role will be responsible for facility management, vendor coordination, transport management, office administration, and supporting cross-functional teams including IT, Compliance, and Corporate Governance. The ideal candidate will be highly organized, resourceful, and comfortable working in a fast-paced environment with minimal supervision.

What you'll do:

Office Administration & Facility Management

• Manage office correspondence including emails, letters, and official communications.
• Oversee daily clerical and administrative activities to ensure smooth operations.
• Organize and maintain office common areas, ensuring cleanliness and upkeep of facilities.
• Track, maintain, and order office supplies as required.
• Handle petty cash transactions and maintain accurate expense records.

Vendor & Transport Management

• Act as the primary point of contact for all vendors and service providers.
• Manage vendor communications, contracts, and service delivery to ensure timely and quality support.
• Coordinate with transport vendors for timely employee pick-up and drop services, ensuring safety and adherence to schedules.
• Monitor transport vendor performance, routes, and compliance with company policies.
• Respond to vendor and employee queries with professionalism.
• Ensure timely processing of vendor invoices and coordination with finance.

Cross-Functional Coordination

• Collaborate with IT, Compliance, HR, and other departments for administrative and governance requirements.
• Support corporate governance initiatives and compliance documentation.
• Facilitate smooth communication and coordination between teams.

Governance & Support

• Assist in managing office-related audits, compliance checks, and record-keeping.
• Ensure adherence to office management policies, procedures, and health & safety norms.
• Provide administrative support for meetings, events, and internal activities.

Required Qualifications:

• Bachelor's degree preferred (Administration, Management, or related field).
• Proven work experience in office administration, vendor management, transport coordination, or facility management.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and adapt to changing business needs.
• Proficiency in MS Office Suite  (Word, Excel, PowerPoint, Outlook) and Google gmail,gsheets)
• Strong attention to detail, accuracy, and problem-solving skills.
• Self-motivated, trustworthy, and able to work independently with minimal supervision.
• Familiarity with basic accounting processes, transport scheduling, and office management procedures (preferred).
• Experience in GCC is preferred. 

Ability to commute/relocate:

• Nacharam, Hyderabad, Telangana: Reliably commute or planning to relocate before starting work (Preferred)

Interview Process*:

1. Connect with the Hiring Manager for a Preliminary Phone Screening
2. Behavioral Interview(s)
3. Case Study
4. Interview with Senior Leadership

*Subject to change

About ZignaAI, a Cohere Health Company:

Cohere Health's clinical intelligence platform delivers AI-powered solutions that streamline access to quality care by improving payer-provider collaboration, cost containment, and healthcare economics. Cohere Health works with over 660,000 providers and handles over 12 million prior authorization requests annually. Its responsible AI auto-approves up to 90% of requests for millions of health plan members.

With the acquisition of ZignaAI, we've further enhanced our platform by launching our Payment Integrity Suite, anchored by Cohere Validate, an AI-driven clinical and coding validation solution that operates in near real-time. By unifying pre-service authorization data with post-service claims validation, we're creating a transparent healthcare ecosystem that reduces waste, improves payer-provider collaboration and patient outcomes, and ensures providers are paid promptly and accurately.

Cohere Health's innovations continue to receive industry wide recognition. We've been named to the 2025 Inc. 5000 list and in the Gartner Hype Cycle for U.S. Healthcare Payers , and ranked as a Top 5 LinkedIn Startup for 2023 & 2024. Backed by leading investors such as Deerfield Management, Define Ventures, Flare Capital Partners, Longitude Capital, and Polaris Partners, Cohere Health drives more transparent, streamlined healthcare processes, helping patients receive faster, more appropriate care and higher-quality outcomes.

The Coherenauts, as we call ourselves, who succeed here are empathetic teammates who are candid, kind, caring, and embody our core values and principles. We believe that diverse, inclusive teams make the most impactful work. Cohere is deeply invested in ensuring that we have a supportive, growth-oriented environment that works for everyone.

We can't wait to learn more about you and meet you at ZignaAI, a Cohere Health company

Equal Opportunity Statement: 

Cohere Health is an Equal Opportunity Employer. We are committed to fostering an environment of mutual respect where equal employment opportunities are available to all.  To us, it's personal.