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Personal Assistant To Managing Director

2 weeks ago

Chennai Coimbatore, India M And C Property Development Full time US$ 90,000 - US$ 1,20,000 per year

Reports To: Managing Director

Job Summary

  • The Personal Assistant (PA) to the Managing Director plays a crucial role in supporting the executive in daily operations and managing schedules. This position requires exceptional organizational skills, a high level of discretion, and the ability to work in a fast-paced environment. The PA will act as a gatekeeper and liaison between the Managing Director and various stakeholders.

Key Responsibilities

  • Manage the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize documents, reports, and presentations for meetings.
  • Handle correspondence, including emails and phone calls, ensuring timely responses.
  • Act as the primary point of contact for internal and external communications.
  • Liaise with staff, clients, and other stakeholders on behalf of the Managing Director.
  • Maintain confidentiality and professionalism in all communications.
  • Assist in the coordination of special projects and initiatives as directed by the Managing Director.
  • Track project deadlines and deliverables, ensuring timely completion.
  • Prepare agendas and minutes for meetings, ensuring follow-up on action items.
  • Organize logistics for meetings, including venue arrangements and catering.
  • Conduct research and compile information relevant to the Managing Directors projects and priorities.
  • Provide insights and recommendations based on findings.
  • Oversee office supplies and equipment, ensuring everything is adequately stocked and functioning.
  • Assist in creating a positive office environment.

Qualification

  • Bachelors degree in Business Administration or a related field preferred.
  • 8+ years of experience as a Personal Assistant preferably in a corporate environment.