HR Operation

About Company

A leading logistics and supply chain solutions provider, specializing in efficient warehousing and distribution services. Backed by Series C funding, the company is committed to innovation, scalability, and delivering exceptional customer experiences.

Job Description

Role Overview

We are looking for a highly skilled Human Resource Operations & Talent Acquisition Specialist to lead HR processes, data accuracy, HR automation, and mid–senior level hiring. The role demands strong expertise in HR systems (especially KEKA and Spine), master data management, and process automation, along with the ability to facilitate employee engagement initiatives and support organisational efficiency.

Key Responsibilities

1. Talent Acquisition – Mid & Senior Level Hiring

• - Manage full-cycle recruitment for corporate, functional, and leadership roles.
• - Understand hiring needs by collaborating with department heads.
• - Develop sourcing strategies (LinkedIn, headhunting, portals, networks).
• - Conduct behavioural, competency-based interviews and assessment mapping.
• - Manage candidate experience, CTC discussions, and offer closure.
• - Build and maintain a strong talent pipeline.

2. HR Operations & Employee Lifecycle Management

• - Manage end-to-end HR processes including onboarding, induction, documentation, HRMS updates, and employee master creation.
• - Maintain and update Master Files (Employee Database, Org Master, CTC Master, Attendance Master, Leave Master).
• - Ensure accurate entries and updates in KEKA and Spine.
• - Manage confirmation cycles, probation reviews, transfers, and exits.
• - Ensure accurate monthly HR inputs for payroll in KEKA/Spine.
• - Maintain high data integrity across all HR systems and reports.

3. HR Automation & Systems Expertise

• - Lead automation of HR processes including onboarding flows, confirmation cycles, approval chains, and document workflows.
• - Build and manage HR dashboards, forms, workflows, and permissions in KEKA.
• - Ensure smooth system configurations and troubleshooting.
• - Work closely with IT and vendors for system enhancement or integration needs.

4. Employee Engagement (Facilitation Role Only)

• - Facilitate employee engagement activities.
• - Coordinate execution: communication, scheduling, attendance, logistics, feedback collection.
• - Support teams in building a positive and transparent culture.
• - Conduct employee connect sessions and prepare summaries for management review.

5. HR Compliance, Policies & Audit Support

• - Ensure adherence to HR policies, statutory compliance, and documentation norms.
• - Maintain accurate audit records for internal and statutory audits.
• - Assist in policy rollout, communication, and awareness sessions.

6. HR Reporting & Analytics

• - Prepare monthly dashboards on hiring, attrition, attendance, headcount, and HR operations performance.
• - Maintain structured HR data for analytics and leadership presentations.
• - Identify data trends and provide actionable insights.

Key Skills & Competencies

• - Strong expertise in KEKA HRMS (mandatory).
• - Good working knowledge of Spine HR.
• - Experience in HR automation, workflow creation, and system configuration.
• - Strong Excel skills and experience managing master files.
• - Excellent stakeholder and communication skills.
• - High attention to detail with strong process orientation.
• - Professional, ethical, and able to maintain confidentiality.

Qualifications

• - Graduate or Postgraduate in HR / Business Administration.
• - 8–10 years of experience in HR Operations & Talent Acquisition.
• - Strong experience in corporate/mid-level hiring and HR systems management.