Executive Assistant-Director's Office

10 hours ago

Gurgaon, Haryana, India PinnacleU Full time ₹ 5,00,000 - ₹ 12,00,000 per year

Position: Executive Assistant to the Director's Office

Location: Gurugram

Working Days: Monday to Saturday

Experience Required: 2+ years

Client: Leading Business School

Role Overview

As an Executive Assistant to the Director's Office, you will play a pivotal role in driving efficiency and alignment across the organization. This position requires someone who can balance strategic thinking with meticulous execution, serving as the right hand to the Director. You will be responsible for managing schedules, coordinating with multiple teams, and ensuring that key priorities of the Director's Office are executed seamlessly. Beyond administrative support, this role involves tracking projects, preparing reports and presentations, and facilitating cross-functional collaboration to ensure decisions are implemented effectively. You will also act as a key interface between the Director's Office and internal as well as external stakeholders, maintaining discretion, professionalism, and a solutions-oriented approach at all times. In essence, you will help streamline operations, anticipate needs, and enable the Director to focus on strategic priorities by ensuring the office runs smoothly and efficiently

Key Responsibilities

Manage and prioritize the Director's calendar, meetings, and travel arrangements.

Serve as a liaison between the Director's Office and internal teams to ensure alignment on deliverables.

Prepare reports, presentations, and briefing documents for meetings and strategic reviews.

Track progress on key projects, ensuring timelines and action items are met.

Support the Director in decision-making through research, data gathering, and analysis.

Handle confidential information with the highest level of discretion.

Assist in planning and coordinating leadership-level events, reviews, and communications.

Requirements

2–3 years of experience in a similar role, preferably supporting senior leadership.

A Master's degree is preferred, though exceptional candidates with a Bachelor's degree will be considered.

Strong organizational and multitasking skills with attention to detail.

Excellent communication and stakeholder management abilities.

Proficiency in Microsoft Office/Google Suite; experience with project management tools is a plus.

A proactive, problem-solving mindset with the ability to work independently in a fast-paced environment.

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