Executive Assistant To Managing Director

11 hours ago

Gurgaon, Haryana, India Flight Simulation Technique Centre Full time ₹ 12,00,000 - ₹ 36,00,000 per year

Roles and Responsibilities

Administrative Support

  • Provide a wide range of complex office administration and technical support to the Managing Director and other directors
  • Act as the principal administrative contact and liaison with clients, business associates, and external partners
  • Manage information flow to directors in a timely and accurate manner
  • Serve as the point of contact among board executives, clients, and other external partners

Documentation & Research

  • Undertake research and prepare monthly reports, presentations, and corporate proposal submissions as per the instructions of the Managing Director
  • Prepare high-quality correspondence and other documentation as required
  • Compile itineraries for corporate travel including preparation of agendas, briefing documents, and background research for meetings and appointments
  • Follow up on action points agreed during meetings and report progress to directors

Meeting & Event Coordination

  • Coordinate and manage business meetings, travel arrangements, conference bookings, and accommodation
  • Oversee corporate technical events and functions as required
  • Ensure all logistics are handled efficiently and professionally

Cross-Functional Support

  • Assist various Departments with projects when required
  • Collaborate with various departments to ensure smooth operations

Additional Duties

  • Any other job or task assigned by the Managing Director
  • Demonstrate flexibility to work round the clock when business needs require

Desired Candidate Profile

Education

  • BE/B-Tech, MBA degree (specialization in any field) / Any Masters

Experience

  • 1-9 years of relevant experience as an Executive Assistant, Personal Assistant, or in a similar administrative role
  • Fresh MBA graduates with strong aptitude and willingness to learn are encouraged to apply

Technical Skills

  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to quickly learn and adapt to new software and technical platforms

Core Competencies

  • Excellent Communication: Outstanding oral and written communication skills in English
  • Adaptability: Ability to thrive in a dynamic environment and handle changing priorities
  • Time Management: Exceptional organizational skills with ability to multitask and prioritize effectively
  • Flexibility: Willingness and ability to work round the clock when required
  • Professionalism: High level of discretion, confidentiality, and professional demeanour
  • Attention to Detail: Meticulous approach to all tasks with focus on accuracy
  • Initiative: Proactive problem-solver with ability to work independently

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