Executive Assistant to Director – Finance

3 hours ago

Gurgaon, Haryana, India MckAllen Services Full time ₹ 9,00,000 - ₹ 12,00,000 per year

About McKallen Services

McKallen Services is a multi-disciplinary consulting firm providing strategic support across
accounting, taxation, financial compliance
, and
business operations
. We partner with businesses to streamline their back-end processes and bring clarity to complex financial functions.

To keep up with growing client demands, we're hiring a smart and proactive
Executive Assistant
who can support our
Director
while managing key coordination tasks with client companies — especially in the finance and tax domain.

Role Overview

This role is not your typical assistant gig — it blends
executive support
with
client operations
in a finance-first setting. You'll be the bridge between our Director, internal teams, and client-side finance/immigration department and different financial institutions. From collecting financial documents to coordinating deliverables and company corporation, you'll ensure nothing slips through the cracks.

Key Responsibilities

  • Coordinate directly with client companies to collect financial records, invoices, tax documents, and other required data.
  • Open to get the
    initial training in
    Hong Kong for a month
    . Moreover, candidate should be comfortable with
    travelling to Dubai
    often.
  • Act as the point of contact between our internal finance/tax teams and the client's accounting department
  • Track deadlines for tax filings, audits, and other compliance deliverables
  • Assist in preparing drafts, summaries, or follow-ups for client meetings
  • Help schedule and manage the Director's calendar, especially for key client interactions
  • Maintain organized records of client documentation and communication
  • Support internal reporting by compiling client updates and task progress
  • Follow up with clients on pending documents, signatures, and clarifications
  • Assist in ad-hoc tasks like proposal support, file management, and compliance tracking

Who We're Looking For

  • Bachelor's degree in
    Finance, Commerce, Accounting, or Business Administration
  • MBA/IIM graduates
    preferred
  • Minimum 3 years of experience in a client-facing coordination or executive assistant role, preferably in a consulting, accounting, or CA firm
  • Strong communication and follow-up skills — professional and persistent
  • Basic understanding of financial terms, compliance processes, and tax documentation
  • Familiarity with tools like Excel, Google Workspace, and PDF editors
  • Highly organized, deadline-driven, and trustworthy with confidential data

Employment Type:
Full-time (On-site)

Working days
: Monday-Friday

Timings:
10am to 7pm

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