Executive Assistant

Company Description

Pingaksh Beverages Pvt. Ltd. (PBPL) is on its way to becoming one of the largest producers of ethyl alcohol, grain distillate, and DDGS in the country. PBPL combines extensive industry experience with innovative and advanced technological solutions, consistently investing in efficiency and development. With a passionate team of professionals, the company is dedicated to supporting the Government's ethanol blending program. PBPL values integration, innovation, and progress toward achieving its mission.

**Department: Office of the DirectorLocation: GurgoanR

eporting To: Dire

ctor ⸻Position

Overvie

wT

he Execu

tive Assi

stant (EA) will serve as the right hand to the Director, providing strategic, administrative, and operational support across all business functions. This role demands a high level of discretion, judgment, and business acumen. The EA will act as a bridge between the Director and internal/external stakeholders, ensuring that the Director's office runs efficiently and decisions are executed seamlessly.⸻Key Resp

o

nsibili

ti

es1. Execut

ive & Adm

inistrative Support
• Manage the Dire

ctor's calendar, prioritize appointments, schedule internal and external meetings, and coordinate complex travel itineraries.
• Prepare meeting

agendas, briefing notes, and supporting documents to ensure the Director is always informed and prepared.
• Draft, review,

and manage correspondence, presentations, and reports on behalf of the Director.
• Handle confiden

tial information with integrity and professionalism.2. Strate

gic Coord

ination
• Support the Dir

ector in tracking key business initiatives, projects, and decisions to ensure follow-up and timely execution.
• Maintain an ove

rview of business priorities and deadlines, proactively flagging issues that require attention.
• Coordinate with

heads of departments to monitor progress on strategic and operational goals.
• Conduct researc

h and compile analytical briefs for meetings, pitches, or new opportunities.3. Commun

ication &

Liaison
• Serve as a prim

ary point of contact between the Director and internal/external stakeholders, including clients, investors, government agencies, and partners.
• Draft and vet c

ommunications (emails, letters, statements, etc.) ensuring clarity, tone, and alignment with the Director's intent.
• Represent the D

irector professionally in meetings and interactions when required.4. Operat

ional Man

agement
• Oversee the smo

oth functioning of the Director's office, including budgeting, resource planning, and administrative processes.
• Manage special

projects assigned by the Director—ranging from corporate events to high-level negotiations—ensuring timely delivery and attention to detail.
• Track and manag

e key documents, approvals, and compliance-related requirements for the Director's office.5. Analyt

ical & De

cision Support
• Prepare busines

s summaries, MIS reports, and key performance dashboards for the Director's review.
• Analyze busines

s data, trends, and reports to support decision-making.
• Provide insight

s and recommendations on operational efficiency and resource optimization.6. Leader

ship & Te

am Coordination
• Liaise with dep

artment heads to ensure alignment on priorities and escalate issues that require senior intervention.
• Coordinate exec

utive-level meetings (Board, Strategy, Review) — including agenda setting, minute-taking, and action tracking.
• Supervise junio

r staff or office coordinators reporting to the Director's office, ensuring standards of professionalism and confidentiality are maintained.⸻Required

Qualifi

ca

tions
• Bachelor's or M

aster's degree in Business Administration, Management, or a related field.
• 5–10 years of e

xperience as an Executive Assistant, Chief of Staff, or in a similar leadership support role.
• Excellent writt

en and verbal communication skills.
• Strong command

over Microsoft Office Suite and modern productivity tools.
• Proven ability

to manage multiple priorities in a fast-paced environment.
• High emotional

intelligence, professionalism, and discretion in handling sensitive information.⸻Preferre

d

Attrib

ut

es
• Business acumen

and understanding of financial and operational metrics.
• Strong organiza

tional and time management skills with a proactive mindset.
• A collaborative

yet assertive personality capable of influencing without authority.
• Attention to de

tail while maintaining a big-picture understanding of the organization's goals.
• Ability to work

extended hours or travel when required.⸻Compensa

t

ion & B

en

efits
• Competitive sal

ary commensurate with experience.
• Annual performa

nce-based bonus.
• Health and trav

el benefits.
• Exposure to str

ategic leadership discussions and decision-making forums.**