Executive Assistant

1 week ago

Gurgaon, Haryana, India AKM Global Full time ₹ 12,00,000 - ₹ 36,00,000 per year

Job Title: Executive Assistant

Location:
Gurgaon, India

Experience Required:
5+ Years

Work Mode:
Preferably 5 Days work from office

About the Role

We are seeking a highly organized and proactive
Executive Assistant
with strong experience in
travel management, excellent verbal and written communication
and a proven ability to support
multiple stakeholders
across teams and departments. The ideal candidate will be a detail-oriented professional with excellent communication skills, capable of managing complex calendars, coordinating travel itineraries, and serving as a reliable support system for executive leadership.

Requirements

  • Bachelor's degree in Business Administration or a related field (preferred).
  • Minimum 5 years of experience in Executive Assistant or Administrative roles
    , with a strong focus on
    corporate travel management
    .
  • Proven ability to handle
    multiple stakeholders
    and work in a fast-paced, dynamic environment.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
  • High level of discretion and professionalism.

Key Responsibilities

Executive Support

  • Manage and maintain executives' calendars, including scheduling meetings, appointments, and travel itineraries.
  • Provide high-level administrative support to one or more senior executives.
  • Act as a gatekeeper and manage communication flow (emails, calls, messages) with discretion and confidentiality.

Travel Management

  • Plan and coordinate detailed domestic and international travel arrangements, including flights, hotels, ground transportation, visas, and travel insurance.
  • Ensure travel plans align with company policies and executive preferences.
  • Prepare comprehensive travel itineraries and manage last-minute changes or emergencies during travel.

Stakeholder Coordination

  • Liaise with internal teams, clients, and external vendors to facilitate meetings, share information, and ensure smooth communication.
  • Manage and support multiple leaders or departments simultaneously with equal efficiency.
  • Take meeting minutes, follow up on action items, and ensure timely completion of deliverables.

Operations & Administration

  • Prepare reports, presentations, and briefing materials as required.
  • Maintain confidentiality of sensitive information and exercise good judgment in handling business matters.
  • Assist in event planning, offsite coordination, and logistics for meetings and conferences.

Office & Task Management

  • Monitor and prioritize incoming tasks and requests.
  • Assist in expense tracking and reimbursement processes.
  • Support general office operations where necessary.

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