Executive Assistant

6 days ago

Gurgaon, Haryana, India chemical industry Full time ₹ 4,20,000 - ₹ 5,50,000 per year

****URGENT REQUIREMENT**

JobTitle: Executive Assistant to Managing Director

Qualification: A Bachelor's degree in Business Administration, Management or a related field is preferred.

Location: Gurgaon,Manesar

Department: Administration

Reports To: Managing Director

Salary: 4.2 LPA to 5 LPA
Key Responsibilities:
●
Administrative Support:**
Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling meetings, and coordinating travel arrangements.

●
Communication
: Act as the primary liaison between the Managing Director and internal/external stakeholders. Craft clear and concise correspondence and handle phone calls and emails with accuracy.

●
Meeting Coordination
: Organise and prepare for meetings, including preparing agendas,

taking minutes, and to ensure timely completion and reporting.

●
Calendar Managements
: Schedule meetings and other engagements for the executive, and Monitor appointment durations to ensure they stay within scheduled time limits.

●
Document Management
: Draft, proofread, and edit correspondence, reports, and presentations. Maintain organised records and files for easy access and retrieval.

●
Project Assistance
: Support special projects and initiatives led by the Managing Director.

Coordinate with various departments to ensure project deadlines & goals are met.

●
Event Planning
: Handle all arrangements from inception to execution, including catering, venue selection, and guest management..

●
Follow-Up Management
: Track and manage follow-up tasks and deadlines from meetings and projects. Ensure timely execution and resolution of tasks, and provide regular updates to the Managing Director.

**Qualifications:

● Education**
:

○ A Bachelor's degree in Business Administration, Management, or a related field is preferred."

●
Experience
:

○ Minimum 3 years of experience as an Executive Assistant or in a similar administrative support role, preferably supporting senior executives.

●
Skills:
○ Strong organisational, follow-up, and time management skills.

○ Excellent written and verbal communication skills.

○ Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook) and familiarity with office management software.

○ Ability to work independently and take initiative.

●
Attributes
:

○ Professional demeanor, polished presentation, strong problem-solving skills, and adaptability to changing priorities

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