Bid Administrator

1 week ago

Bengaluru, Karnataka, India Mott MacDonald Full time ₹ 8,00,000 - ₹ 12,00,000 per year

We are currently seeking a BID Administrator to join our growing team. This is an opportunity to be involved in large global projects that have huge positive impacts on the way the world produces energy for the future. The bid teams are involved from the concept stage of many of these projects and are part of the team that delivers them all over the world.


In this role, you'll be expected to:

•    Manage messages through our team inbox including portal notifications.

•    Run a weekly scan of new opportunities.

•    Managing our portal registrations. 

•    Comply with company systems, practices and guidelines.

•    Provide reports based on data in our CRM system.

•    Enter and update opportunity information in our CRM system.

•    Respond to Expressions of Interest and Pre-qualification Questionnaires using standard company information.

•    Raise requests including due diligence and credit checks. 

•    Support the preparation and production of bids, including:
     o    Maintaining CRM data
     o    Identifying and coordinating various internal approvals required
     o    Preparing and formatting the proposal templates 
     o    Coordinating inputs from the nominated parties
     o    Modifying and formatting CVs and case studies 
     o    Submitting bids through portals.

•    Maintenance and updating of knowledge repositories, databases, and catalogues. Applying appropriate metadata, tags, and categories to information. Performing quality assurance and validation.

•    Identifying and addressing knowledge gaps.

•    Collaborating with internal stakeholders to acquire and share knowledge.

•    Arrange internal and external meetings.

•    Preparing minutes of meetings.

•    Support with general ad hoc administrative requests.

Candidate requirements: 

•    Ability to manage multiple tasks concurrently.

•    Fluent written and spoken English.

•    Self-directed, take initiative and ownership.

•    Deadline oriented and good attention to detail.

•    Ability to use computer-based technology and internal software.

•    Ability to handle large volumes of information and communications.

•    Ability to work under pressure and be flexible.

•    Good communication skills with all levels of employees.

•    Interested in the variety that working in a large consultancy provides.

Preferred: 

•    Experience of working with CRM. 

•    Experience of working on proposals, preferably with global technical consultants will be an advantage

Location: Bengaluru

We can offer (subject to Company's policy):

- Agile and safe working environment

- Competitive annual leave and sick leaves

- Group incentive scheme

- Group term life insurance, Workmen's compensation and Group medical insurance coverage

- Short and Long-term Global employment opportunities

- Global collaboration and knowledge sharing

- Digital Innovation and Transformation

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.

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