
Facility Executive
1 day ago
Title
Facilities executive Soft Services
Location
Mumbai-Airoli 3
Experience
1 to 5 years of experience in soft services with large organization
Key skills: Soft services, cafeteria management, invoicing , Plumbing, Facility Management, Vendor management , People Management Skills, Continuous Improvement , Mailroom services , Housekeeping Services
Job Descriptions: -
- Overall responsible for cleaning operation on site.
- Ensure all shifts are manned with adequate manpower
- Birthday, R&R events to motivate the ground level teams
- Proper analysis of teams performance to take best out of them
- Validation of consumables requisition on monthly basis
- Ensure NO ZERO stock situation on site
- Inventory tracker is developed for all consumables with the reorder level
- Pest Control Services: Services are carried out as agreed.
- Periodic site assessments through vendor to service improvements & ensure all the loopholes shared in assessment are being closed
- Mailroom Services: Responsible for smooth operation of Mailroom Services
- Monthly invoices validation & process
- Ensure MIS is being received from the vendor on monthly basis
- Helpdesk Management: Ensure all requests raised at helpdesk are being monitored & closed as per the TAT defined.
- Support for closing for any pending request
- Event Management : Support business functions for office events
- To ensure daily walk around through facility & observation being highlighted to the client & update with closer status.
- Ensure weekly caf menu is shared by the vendor on every Friday
- Ensure proper maintenance of kitchen equipment.
- Training schedules for vendors is implemented & ensure the training man-hours' are recorded
- Responsible for po creation and invoice processing for site
- Coordination with landlord team,
- Follow-up with Vendors for proper maintenance of Equipment (Preventive, Predictive and breakdown)
- Preparation of Reports on Daily, Weekly, Monthly basis & 52-week PM reports
- Preparation of work permits for vendor works and coordinating with them for the completion of work.
- Attending meetings with clients and vendors on maintenance issues.
- Planning and indenting for the materials required for PPM.
- Checking of logbooks, reading books and check lists. Planning.
- Follow-up with Vendors for AMC contract renewal and timely submission of the invoices
- Supervision of housekeeping Supervisor and other housekeeping staff.
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