Facilities Manager

1 day ago

Mumbai, Maharashtra, India Union Living Full time ₹ 5,00,000 - ₹ 15,00,000 per year

Location: Mumbai

Company: Orex Coliving Spaces Pvt. Ltd. (Union Living)

CTC: Depending on experience & fit (open range)

Industry Preference: Candidates from Co-living, Hospitality, Facility Management, or Managed Accommodation backgrounds

Role Overview

As a Facility Manager, you will be responsible for the smooth functioning, upkeep, and maintenance of multiple co-living properties in Mumbai. The role demands strong execution skills, vendor management, adherence to compliance & safety standards, and ensuring facilities are always resident-ready. You will also support property launches and expansions by driving fit-outs and operational readiness.

Key Responsibility Areas (KRAs)

1. Property Launch & Expansion

  • Coordinate with Business Development & Projects team during property handovers.
  • Supervise fit-outs, utilities setup, and vendor alignment during pre-launch phases.
  • Prepare facility checklists and ensure all assets & systems are functional before opening.

2. Facility Operations & Maintenance

  • Oversee day-to-day facility operations, including electrical, plumbing, housekeeping, and security.
  • Track and resolve complaints/issues raised by residents or staff.
  • Monitor utilities (electricity, water, gas) and ensure timely bill payments.
  • Maintain asset registers, inventory control, and preventive maintenance schedules.
  • Conduct daily property inspections and audits for hygiene, safety, and upkeep.

3. Vendor & AMC Management

  • Manage vendor contracts for housekeeping, pest control, WiFi, DG sets, fire safety, etc.
  • Conduct vendor compliance checks, rate negotiations, and performance reviews.
  • Validate invoices and track service-level adherence.

4. Safety & Compliance

  • Ensure fire safety compliance, readiness, and drill execution.
  • Monitor security protocols including CCTV, guards, and visitor entries.
  • Drive SOP adherence for police verification of tenants & staff.
  • Maintain proper incident reporting, Lost & Found logs, and compliance documentation.

5. Financial & Reporting

  • Track petty cash and property-level facility expenses.
  • Support in cost optimization initiatives (utilities, maintenance, AMC contracts).
  • Prepare and submit facility maintenance reports on a weekly/monthly basis.

6. People & Team Management

  • Supervise and allocate daily tasks to property-level staff (maintenance, security, housekeeping).
  • Ensure grooming, punctuality, and adherence to schedules.
  • Coordinate with HR for staff onboarding, attendance, and training.
  • Motivate and guide teams to deliver consistent facility standards.

Who You Are

  • 5–8 years of experience in Facility Management / Operations, preferably in Co-living, Hospitality, or Real Estate setups.
  • Proven track record in managing multi-property facilities.
  • Strong in vendor management, preventive maintenance, and compliance control.
  • Ability to work in high-growth, dynamic environments with tight timelines.
  • Excellent problem-solving, communication, and stakeholder management skills.

What You'll Get

  • Opportunity to manage facilities in one of India's fastest-growing co-living companies.
  • Exposure to multi-property operations, directly impacting resident comfort & experience.
  • Ownership of city-level facility standards with autonomy in decision-making.
  • Growth path into City Facility Lead / Central Facility Manager roles.

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