Finance and Admin Executive

1 week ago

Vizag, Andhra Pradesh, India Sails Software Full time ₹ 4,00,000 - ₹ 8,00,000 per year

Visakhapatnam, Andhra Pradesh

Work Type: Full Time

Finance-Related Responsibilities:

1. Invoice Management

o Assist in preparing, processing, and recording vendor invoices and

employee reimbursements.

o Ensure bills are properly authorized and documented.

2. Expense Tracking

o Maintain records of daily, weekly, and monthly expenses.

o Support in reviewing expense claims for accuracy and compliance.

3. Data Entry & Record Keeping

o Enter financial transactions into spreadsheets or software (e.g., Tally,

Excel, Zoho Books).

o Maintain organized digital and physical finance records.

4. Assisting in Budget Preparation

o Help collect data and compile basic budget reports under supervision.

5. Banking Support

o Prepare documents for bank transactions (NEFT/RTGS forms, cheque

deposits).

o Track payment status and maintain banking records.

6. Petty Cash Handling

o Monitor petty cash transactions and ensure proper documentation.

7. GST & TDS Documentation

o Support the team by organizing and filing GST, TDS, and other statutory

compliance records.

Administrative Responsibilities:

1. Document Management

o Maintain files, contracts, and agreements.

o Assist with scanning, copying, and filing documents.

2. Office Coordination

o Coordinate with vendors for utilities, supplies, or basic services.

o Monitor office supply stock and place orders as needed.

3. Scheduling Support

o Help schedule meetings, prepare meeting rooms, and send reminders.

4. Communication Support

o Draft basic emails, follow-up communications, or internal circulars.

5. Support During Audits

o Retrieve required documents and assist with preliminary checks during

internal or external audits.

Soft Skills and Tools Expected:

  • Proficiency in MS Excel and Word
  • Basic understanding of accounting principles
  • Attention to detail
  • Time management and organizational skills
  • Willingness to learn finance tools (Tally, QuickBooks, etc.

Open Date:

Aug

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