Executive Secretary

3 days ago

Mumbai, Maharashtra, India Alchemist Marketing & Talent Solutions Full time ₹ 12,00,000 - ₹ 24,00,000 per year

Company Description

Alchemist Marketing & Talent Solutions is one of the largest independent communications agencies, providing integrated communication strategies tailored to various industries. Over the past 15 years, the agency has established a reputation for delivering impactful strategies aligned with clients' business goals, leading to a strong base of long-term retained clients. Alchemist has a robust portfolio in the real estate sector and expertise in creating mainline and digital communication campaigns across markets. Known for its ability to execute as a one-stop solution provider, the agency focuses on achieving tangible business results. Alchemist fosters growth and collaboration, driven by the passion and energy of its people.

Role Description

This is a full-time, on-site position for an Executive Secretary based in Mumbai. The role involves providing executive administrative assistance, managing Director(s) secretarial tasks, and handling tactical responsibilities.

Responsibilities

  1. Calendar Management
  2. Travel & logistics management for Directors and top leadership personnel
  3. Gatekeeper for communication - Draft emails, notes, take minutes of meet for Directors
  4. Complete Director(s) personal tactical jobs
  5. Document Management
  6. Coordinate on office supplies and employee diaries along with HR
  7. Manage payment for the leadership credit cards
  8. Guest relations - Manage and schedule logistics & allied arrangements (food, travel etc) for vistors with top notch hospitality
  9. Maintaining & organize confidential documents and personal records
  10. Any other allied task

Qualifications & Skills

  • 0-2 years of work experience
  • Strong clerical skills, including record-keeping, documentation, and organizational abilities.
  • Excellent communication skills for effective interpersonal interaction and correspondence.
  • Ability to handle confidential information professionally.
  • Proficiency in executive administrative assistance, including meeting coordination and preparation.
  • Customer service skills to build and maintain positive relations with clients and stakeholders.
  • Detail-oriented and adept at multitasking in a fast-paced environment.
  • Proficiency in Microsoft Office Suite and other productivity tools.
  • Leveraging AI to the fullest
  • Bachelor's degree or an equivalent qualification.
  • An experience in the advertising industry is preferable but not a mandate

  • Executive Secretary

    1 week ago

    Mumbai, Maharashtra, India Right Sports Apparels Full time ₹ 3,00,000 - ₹ 6,00,000 per year

    Company DescriptionWe are looking for a dedicated and highly organized Executive Secretary to provide direct support to senior leadership and ensure smooth day-to-day operations. This role is not limited to administrative work—it requires someone proactive, trustworthy, and capable of managing a wide range of responsibilities with discretion.Role...

  • Secretary to Group Company Secretary

    1 week ago

    Mumbai, Maharashtra, India Mahindra & Mahindra Limited Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Responsibilities & Key Deliverables As the Group Secretarial Secretary, you will play a pivotal role in supporting the Group Company Secretary and ensuring the seamless execution of secretarial and organizational tasks. This position requires professionalism, confidentiality, and a strong understanding of corporate governance practices.Administrative...

  • Executive Secretary

    3 days ago

    Navi Mumbai, Maharashtra, India GRMAC Pvt ltd Full time ₹ 5,00,000 - ₹ 10,00,000 per year

    Job Title: Executive SecretaryJob Summary:Provide high-level administrative and secretarial support to the Director ensuring efficient office operations and effective communication.Key Responsibilities:Manage schedules, appointments, and travel arrangements.Prepare reports, presentations, and correspondence.Handle confidential documents and information with...

  • Executive Secretary

    18 hours ago

    Mumbai, Maharashtra, India Mittal Group Full time ₹ 5,00,000 - ₹ 15,00,000 per year

    Role & responsibilities1. Executive Assistance & CoordinationManage the executives schedule, appointments, meetings, and travel arrangements.Screen calls, emails, and correspondence, ensuring timely and appropriate responses.Prepare meeting agendas, minutes, and follow-up actions.Coordinate with internal departments and external clients on behalf of the...

  • Senior Executive HR – Secretarial

    2 days ago

    Mumbai, Maharashtra, India ONOC Full time ₹ 16,00,000 per year

    Urgent requirement : Senior Executive HR – Secretarial (Borosil Scientific Limited, Mumbai)Position: Senior Executive HR – SecretarialLocation: Mumbai (Bandra Kurla Complex, Bandra East)Experience: 2 – 7 YearsSalary: ₹12 – ₹13 LPAQualification: Qualified Company Secretary (CS) | LLB preferredKey Responsibilities:Handle compliances under SEBI...

  • ACPL Company Secretary

    2 weeks ago

    Mumbai, Maharashtra, India Prysmian Full time ₹ 4,00,000 - ₹ 12,00,000 per year

    Responsibilities Of A Company SecretaryThe responsibilities of a company secretary include:Assist senior management.Making sure a board of directors has the right guidance and tools to execute its legal obligations to shareholders is an essential responsibility of a company secretary. The board of directors cannot function without the secretary, who also has...

  • Company Secretary

    3 days ago

    Mumbai, Maharashtra, India Beauty Garage Ltd Full time ₹ 5,00,000 - ₹ 15,00,000 per year

    Company DescriptionBeauty Garage stands for innovation, reliability, quality, trust, and competence. Driven by a passion for creating beautiful hair, we cater primarily to hairdressers, offering innovative products and expert education. Our goal is to reinvent hair by providing cutting-edge products and relevant services. We keep up with the latest hair...

  • Secretary To Director

    3 days ago

    Mumbai, Maharashtra, India Powerhouse Management Consultants Fz-llc Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    About the CompanyA US-based B2B furniture solutions firm serving Hospitality & Multifamily sectors. Offers tech-enabled furnishing solutions with global sourcing and end-to-end delivery.Job Title: Secretary to the DirectorLocation: Mumbai (Churchgate), IndiaDepartment: AdminExperience: 3-5 YearsWork Timing: 2:00 PM -11:00 PM (Flexibility Required)Salary:...

  • Company Secretary

    1 week ago

    Mumbai, Maharashtra, India Kaar Quest Full time ₹ 12,00,000 - ₹ 36,00,000 per year

    Job Description Company Secretary (IPO & Compliance Head)Company: Kalpsutra Chemicals Private LimitedLocation: Vikhroli - EastPosition: Company Secretary (Key Managerial Personnel)Reporting To: CFORole OverviewWe are seeking an experienced and dynamic Company Secretary (CS) with strong expertise in IPO execution and regulatory compliance to join Kalpsutra...

  • Company Secretary

    1 week ago

    Mumbai, Maharashtra, India IPOPlatform by Chittorgarh Full time ₹ 15,00,000 - ₹ 25,00,000 per year

    Sahana Ratanbhis HiringIndustry: Jewellery ManufacturingLocation : Dahisar East, Mumbai (In Office only)Reporting & PositioningReports to the Board of DirectorsWill be a Key Managerial Personnel (KMP) of the companyActs as the Compliance Officer of the companySkills, Experience & AttributesMandatory : Qualified Company Secretary (ICSI)Experience: 2 to 3...