Secretary to Group Company Secretary

7 hours ago

Mumbai, Maharashtra, India Mahindra & Mahindra Limited Full time ₹ 9,00,000 - ₹ 12,00,000 per year
Responsibilities & Key Deliverables

As the Group Secretarial Secretary, you will play a pivotal role in supporting the Group Company Secretary and ensuring the seamless execution of secretarial and organizational tasks. This position requires professionalism, confidentiality, and a strong understanding of corporate governance practices.


  2. Administrative Support:
  • Manage the Group Company Secretary's schedule, appointments, and travel arrangements.
  • Handle phone calls, emails, and correspondence on behalf of the executive, prioritizing and responding as necessary.
  • Maintain organized filing systems and databases related to corporate governance and compliance.
Meeting Coordination:
  • Arrange and schedule board meetings, committee meetings, and shareholder events.
  • Coordinate meeting logistics, including booking venues, arranging catering, and ensuring all necessary resources are available.
Compliance & Confidentiality:
  • Handle sensitive and confidential information with the utmost discretion and professionalism.
Cross-functional Collaboration:
  • Liaise with other departments and teams to facilitate effective communication and cooperation.
  • Act as a point of contact between the Group Company Secretary and other executives, ensuring smooth information flow.
Special Projects:
  • Participate in projects related to corporate governance, compliance initiatives, and organizational improvement.
Experience
  • 5 to 8 years of relevant experience in secretarial or administrative roles, preferably in Secretarial or Legal departments.
Industry Preferred
Qualifications
  • Bachelor's degree of any stream and experience in a secretary role.
  • Industry knowledge and familiarity with compliance tools like SAP or MS Office are essential
General Requirements
  • Strong prioritization and time management skills.
  • Excellent interpersonal and communication abilities.
  • Collaborative mindset and problem-solving aptitude.
  • Meticulous attention to detail and ability to remain poised under pressure.
  • Tech-savvy with a focus on efficiency.

General Requirements:

  • Expertise in MS Office and secretarial tools.
  • Prior exposure to governance and compliance frameworks is a plus.

This role demands a high level of organization, discretion, and the ability to operate efficiently in a fast-paced corporate environment.


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