Store Supervisor

Overview:

The Store Supervisor is responsible for overseeing the daily operations of the construction materials store, ensuring the efficient and accurate management of inventory, tools, and equipment used on-site. This role involves supervising store assistants, coordinating the receipt and distribution of materials, maintaining inventory records, and ensuring compliance with safety and quality standards. The Store Supervisor ensures that the construction team has access to the necessary materials and resources in a timely and cost-effective manner.

Key Responsibilities:

Inventory Management & Control:

Supervise the receipt, storage, and distribution of construction materials, tools, and equipment.

Ensure inventory levels are regularly checked, maintained, and replenished as required.

Oversee the proper documentation of all incoming and outgoing materials, ensuring records are accurate and up-to-date.

Perform regular stock audits and inspections to verify the accuracy of stock levels and prevent discrepancies.

Manage and track materials to ensure that project requirements are met on time, avoiding delays.

Team Supervision & Coordination:

Supervise and provide guidance to Store Assistants and other store staff, ensuring they follow the proper procedures and safety protocols.

Delegate tasks related to material handling, inventory control, and store organization.

Conduct training sessions for store staff to ensure they are familiar with inventory systems, equipment handling, and safety regulations.

Monitor performance and provide feedback to staff to ensure operational efficiency and high standards.

Material Issuance & Distribution:

Ensure that materials, tools, and equipment are issued to construction teams based on project needs and approved requests.

Verify that all issued materials are documented and accurately recorded, ensuring proper control over stock.

Coordinate the distribution of materials to various departments or project sites, ensuring timely delivery and proper usage tracking.

Supplier Coordination & Deliveries:

Liaise with suppliers to manage orders, deliveries, and returns of construction materials.

Inspect delivered materials for quality, quantity, and conformity to purchase orders, and report any discrepancies to the Procurement Manager.

Ensure that materials are stored properly to prevent damage and to maintain their quality.

Store Organization & Safety Compliance:

Maintain an organized, clean, and safe store environment, adhering to health and safety standards.

Ensure the proper storage of materials and equipment, especially hazardous items, in accordance with safety regulations.

Ensure that safety measures are in place, including proper labeling of materials, the use of personal protective equipment (PPE), and clear access pathways.

Conduct regular safety checks of the store and equipment to minimize hazards.

Record Keeping & Reporting:

Maintain accurate and up-to-date records of all inventory, including material purchases, returns, stock levels, and usage.

Prepare and submit daily, weekly, or monthly inventory reports to the Store Manager or Procurement Officer.

Assist in preparing reports on material consumption, wastage, and overall store performance for management review.

Stock Replenishment & Procurement Support:

Monitor material usage and forecast demand to ensure timely replenishment and avoid shortages or delays.

Work closely with the Procurement Manager to identify materials and equipment required for upcoming phases of construction and ensure availability.

Assist in placing orders for new materials and tools based on stock levels and project requirements.

Tool & Equipment Management:

Supervise the issuing and return of tools and equipment, ensuring they are kept in good working condition.

Coordinate repairs or replacements for damaged or malfunctioning equipment.

Maintain an inventory of all tools and equipment, ensuring they are properly tracked and maintained.

Quality Control:

Ensure that all materials and supplies meet the project's quality standards and comply with relevant specifications.

Report any substandard materials or equipment to the Project Manager or Procurement Officer for corrective action.

Qualifications & Requirements:

Education:

High school diploma or equivalent (a degree or certification in logistics, supply chain, or construction management is an advantage).

Experience:

3-5 years of experience in storekeeping, inventory management, or materials handling, with a focus on the construction industry.

Previous experience in a supervisory or leadership role is preferred.

Skills:

Strong knowledge of construction materials, tools, and equipment.

Proficiency in inventory management software and Microsoft Office applications (e.g., Excel for inventory tracking).

Excellent organizational, time-management, and multitasking skills.

Ability to supervise and motivate a team, ensuring operational efficiency and safety.

Strong communication skills, with the ability to interact effectively with site teams, suppliers, and management.