HR Compliance Specialist

1 day ago

Gurgaon, Haryana, India Millennium Skill Assessor PVT ltd Full time ₹ 4,00,000 - ₹ 5,00,000 per year

Job Description – HR Compliance (Facility Management & Security Services)Industry: Facility Management / Security ServicesLocation: Gurgaon Department: Human Resources (Compliance)Job Summary:

The HR Compliance Executive is responsible for ensuring full compliance with all labour laws, security regulations, statutory requirements, and court-related documentation, including PSARA norms. This role involves managing audits, handling legal notices, maintaining statutory records across all sites, and ensuring organizational and client compliance at all times.

Key Responsibilities:1. Statutory & Labour Law Compliance

  • Ensure compliance with EPF, ESIC, Bonus, Gratuity, CLRA, Minimum Wages, Shops & Establishment Act.
  • Maintain statutory registers—attendance, wage register, leave register, muster roll, and Form A–D.
  • Timely submission of challans, monthly returns, and compliance reports.
  • Manage Contract Labour License—application, renewal, amendments, and closures.

2. Security & PSARA Compliance

  • Ensure compliance with PSARA (Private Security Agencies Regulation Act) for security staff.
  • Maintain records of security guard training, police verification, medical fitness, and background checks.
  • Coordinate with PSARA controlling authority for renewals and audits.
  • Ensure that all security personnel deployed at sites meet PSARA guidelines.

3. Court Cases & Legal Documentation

  • Maintain and track all ongoing court cases related to labour disputes, wage issues, PF/ESIC claims, or employee grievances.
  • Prepare documentation for Labour Court, Industrial Tribunal, Authority under Minimum Wages, PF Appellate Tribunal, etc.
  • Coordinate with company legal counsel for case updates, hearing dates, and evidence submission.
  • Draft replies for labour notices, show-cause notices, and legal queries.
  • Ensure timely compliance with any court directions or orders received.

4. Audits & Inspections

  • Manage internal and external compliance audits including client audits, statutory audits, labour inspections, and PSARA inspections.
  • Prepare documentation and ensure 100% audit readiness for all locations.
  • Close audit observations within the required timeline.

5. Documentation & Record Management

  • Maintain employee files, offer letters, ID proofs, police verification, and statutory documents.
  • Ensure proper filing of attendance, salary sheets, deployment sheets, and site compliance documents.
  • Prepare and submit monthly compliance MIS to management and clients.

6. Payroll Support

  • Validate attendance and wage calculations as per statutory norms.
  • Ensure correct PF/ESIC deductions and minimum wage payments.
  • Coordinate with payroll and site teams for wage-related observations.

7. Client & Vendor Coordination

  • Submit monthly compliance files to clients (PF, ESIC, salary sheets, licenses, GST, PSARA compliance).
  • Work with subcontractors to ensure they follow statutory and PSARA rules.
  • Address client queries related to compliance, documentation, and manpower records.

Skills & Competencies Required

  • Strong understanding of labour laws, PSARA norms, and statutory compliance.
  • Knowledge of court case processes, legal notices, and documentation.
  • Excellent coordination and communication skills.
  • Strong command of MS Excel and documentation tools.
  • Ability to manage compliance across multiple sites.

Job Types: Full-time, Permanent

Pay: ₹40, ₹50,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Health insurance

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