Administration Manager

2 days ago

Pune, Maharashtra, India Actualise Business Solutions Full time

Job Title: Administration Manager Facility Management

Department: Administration / Facility Management

Location: Pune

Experience Required: Minimum 7 years (preferably in real estate, facility management, or property operations)

Role Overview

The Administration Manager will manage and oversee all administrative and facility-related operations across multiple real estate sites and the corporate office. The role involves ensuring seamless facility management, vendor coordination, maintenance planning, and adherence to health, safety, and compliance standards. The candidate should have strong leadership abilities, problem-solving skills, and a proactive approach to managing people, processes, and infrastructure assets.

Key Responsibilities

  • Oversee day-to-day facility management operations across multiple residential, commercial, and corporate office locations.
  • Supervise housekeeping, security, maintenance, pantry, transport, and front office management teams.
  • Plan and execute preventive and corrective maintenance schedules for electrical, HVAC, plumbing, and other building systems.
  • Ensure compliance with statutory, safety, and environmental regulations at all sites.
  • Manage vendors and service providers including facility management agencies, housekeeping, security, and utility contractors.
  • Develop standard operating procedures (SOPs) for administrative and facility functions across all sites.
  • Negotiate and manage AMC contracts, utility agreements, and procurement of facility-related materials.
  • Plan and monitor facility budgets, track costs, and optimize operational expenses without compromising qualit
  • Conduct regular inspections and audits to maintain workplace safety, cleanliness, and functionality.
  • Manage inventory of office supplies, furniture, and assets across multiple locations.
  • Build strong internal stakeholder relationships with HR, Finance, Projects, and IT for coordination and support.
  • Implement sustainability and energy-saving initiatives across facilities.
  • Oversee smooth coordination of company events, travel logistics, and employee welfare initiatives.

Desired Candidate Profile

  • Graduate or Postgraduate in any discipline; MBA or Diploma in Facility/Administration Management preferred.
  • Minimum 7 years of experience managing facilities and administrative operations, preferably in real estate or property management.
  • Proven expertise in handling multiple sites and large corporate environments.
  • Strong knowledge of facility systems, vendor management, and AMC administration.
  • Excellent communication, negotiation, and interpersonal skills.
  • Proficiency in MS Office and facility management software.

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